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What is an Experience Letter?

An experience letter is a letter issued by an employer to an employee, usually when the employee is leaving the organisation, to certify the work done and experience gained by the employee in the organisation. Experience letters are often referred to as ‘Service Certificates’

How is an Experience Letter useful?

An experience letter can prove useful to employees in the following ways:
  • It acts as a proof that the employee worked in the organisation issuing the letter.
  • It describes the experience gained and skills acquired by an employee in an organisation.
  • It acts as a supporting document for the information given by the employee in his resume.
  • It acts as proof of duration of employee’s service in an organisation.
  • It describes the designation of the employee in an organisation.
  • It enlists the roles and responsibilities of the employee in an organisation.
  • It can be used by the employee to apply for jobs in other organisations, or openings
in the organisation he is currently working in.
  • It guides new employers in deciding the salary to be paid to the employee.

Download ‘Experience Letter’ Sample template

What are the Contents of an Experience Letter?

Though every organisation may have a unique format to issue experience letters, most letters popularly contain the following contents:
Name of the Organisation: The name of the organisation issuing the letter must be mentioned on top. Experience letters are usually issued in the letterhead of the organisation.
Date of Issue: The date on which the letter is issued must be mentioned on the letter to show that it was issued at the time of the employee leaving the organisation.
Name of Employee: The letter must contain the name of the employee to show that it was issued to that employee.
Tenure of Service: The duration for which the employee has served the organisation must be mentioned. This helps the employee prove his duration of service with the organisation while applying for new jobs.
Designation: The designation or the post held by the employee in the organisation must be mentioned.
Roles and Responsibilities: Various duties and responsibilities of the employee in the organisation must be mentioned.
Last Drawn Salary: The most recent salary of the employee in the organisation must be mentioned. This guides new employers in deciding the salary to be paid to the employer.
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