Form 140 Income Tax 2025: Purpose, Applicability & Form 26Q Substitution

Each quarter, taxpayers must deduct TDS on non-salary payments and report these deductions to the Income Tax Department. The reporting framework has been updated after the introduction of the Income Tax Act 2025, and Form 140 has replaced the erstwhile Form 26Q with effect from 1 April 2026. The new form is used to report TDS deducted on multiple non-salary payments made to resident deductees, including professional fees, rent, commission, interest, brokerage and contractor payments. 

What is Form 140?

Form 140 is a quarterly statement which is filed by deductors to report Tax Deducted at Source on non-salary payments made to resident deductees. This is governed by Section 397(3)(b) of the Income Tax Act 2025 and  Rule 219 of the Income Tax Rules 2026. Form 140 is used to report TDS on payments such as interest, professional, technical, rent, contractor, brokerage, and other specified non-salary payments, ensuring that the deducted tax is accurately reported to the Income Tax Department on a quarterly basis. 

Who Should File Form 140?

Form 140 must be filed by every deductor - the person or entity responsible for deducting TDS on non-salary payments made to resident.  This includes:

In short: if you paid any non-salary amount to a resident Indian and deducted TDS on it during the quarter, you are required to file Form 140 for that quarter - regardless of the amount or the size of your organisation.

Note:  For non-salary payments to non-residents or foreign companies, Form 144 (which replaces Form 27Q) must be filed - NOT Form 140. Form 140 is for resident deductees only.

How to File Form 140 Online – Step-by-Step

Form 140 can be filed in Online Mode through the Income Tax e-filing portal, or in Offline Mode using the downloadable utility from the portal. Here is the complete online filing process:

1. Log in to the Income Tax e-filing portal (www.incometax.gov.in) using your TAN and password
2. From the Dashboard, go to: e-File > Income Tax Forms > File Income Tax Forms
3. Select the tab "Forms as per Income Tax Act 2025"
4. Search for or select "Form 140"
5. Choose the applicable Tax Year and Quarter (Q1, Q2, Q3, or Q4)
6. Select "Online" mode and click Continue
7. Fill in Part A - enter deductor details: TAN, PAN, name, address, type of deductor, and contact information.
8. Fill in Part B - enter challan details: BSR Code, serial number, date of deposit, total TDS deposited, interest, and any late fee paid.
9. Fill in the Annexure - for each deductee, enter PAN, name, section code, amount paid, dates, TDS rate, amount deducted and deposited, and any applicable certificates or UINs
10. Review the completed return thoroughly - verify all PAN entries, amounts, and challan details.
11. Click "Proceed to e-Verify" and verify using DSC (Digital Signature Certificate) or EVC (Electronic Verification Code)
12. Submit the return and download the acknowledgement receipt for your records.

How to download Form 140?

Form 140 is the quarterly statement of deduction of tax as per Section 397(3)(b) of the Income Tax Act, 2025, for payments other than salary which is equivalent of the previous Form 26Q. You can download it here 

What is the structure of Form 140

Form 140 is divided into two parts: PART-A and PART-B

Quarterly Due Dates for Filing Form 140

Form 140 must be filed quarterly. The due dates are the same as the old Form 26Q: