e-Way Bill Registration: How to Register on eWay Bill Portal?

An e-way bill is a document required for the transportation of goods worth over ₹50,000 under the Goods and Services Tax (GST). It serves as proof that the goods being transported comply with the GST regulations and are legitimate. The e-way bill can be generated electronically through the e-way bill Portal and must be carried along with the goods during transportation.

• With respect to e-Way Bills, the three kinds of taxpayers/ users involved are registered suppliers, registered/unregistered transporters and unregistered suppliers.
• Registration on the e-way bill portal is compulsory to generate e-Way Bills.
• Prerequisites for the registration on the e-way bill portal are the GSTIN of the registered taxpayer/transporter (if registered) and the registered Mobile number with the GST system.

This article explains the step by step process for registration on e-way bill portal. 

Latest Updates on e-way bills

17th December 2024
 1. The government clarified that a taxpayer would only be able to generate e-way bills for documents dated no earlier than 180 days. Also, one can extend the validity of an e-way bill up to 360 days from its original generation date. 
2. MFA/2FA will be mandatory on NIC portal/s to generate e-invoices and e-way bills for taxpayers with annual aggregate turnover (AATO) more than ₹20 Crores, expanding to all users from 1 April 2025 in a phased manner. It requires logging in with a username, password, and OTP (sent to a registered mobile number or app).

The above changes will be made effective from 1st January 2025.

12th June 2023
The NIC has made it mandatory for taxpayers with turnover more than Rs.100 Crore to login using the Two-factor Authentication from 15th July 2023 for both the e-invoicing and e-way bill system. 

Registration for taxpayers/registered transporters

Here is the step-by-step process for registration on the e-Way Bill portal by taxpayers/registered transporters: 

Step 1: Visit the e-Way Bill portal. 
Note: Close the login pop-up if it appears on visiting the portal. The home page is as follows:  

Step 2: Go to ‘Registration’ on the Home page tabs->Click on ‘ e-Way Bill Registration ’ available thereunder  

Step 3: Enter the GSTIN and the captcha code -> Click on ‘Go’

Step 4: Generate an OTP and verify the same Following screen appears after following the previous step:

These details are auto-filled once you enter the GSTIN. If the details have changed or are incorrect, the user may click ‘Update from GST Common Portal’ to fetch the latest data from the GST portal.

After checking the auto-filled details, Click on the ‘Send OTP’ button. Enter the OTP received on the registered mobile number and verify the same by clicking on the ‘verify OTP’ button. 

Step 5: Create a new User ID and Password
Enter the new User ID and set a password of your choice. The system validates and pops up a message if there is an error in the details entered by you. Once all the details are correctly filled in, the user ID and password will be created.  (Check for tips) 

Registration for GST unregistered transporters

When is e-Way Bill registration required for unregistered transporters? 

A Transporter is required to generate an e- Way Bill if the value of consignment value of goods of a single supplier exceeds Rs.50,000 or the value of all the goods in a vehicle through which goods are transported exceeds Rs.50,000.

What is a transporter ID? 

Even if a transporter is unregistered, but the value of goods exceeds the above limit, the transporter has to generate e-Way Bills. Since he will not have a GSTIN, the concept of Transporter ID had been introduced. Every unregistered transporter will be issued a Transporter ID, they will have to mention this ID on every e-Way Bill in place of GSTIN. 

The Step-by-Step process to enroll on the EWB portal has been explained in our article on Compliance with e-Way Bills by transporters. By doing enrolment on the e-Way Bill portal, the transporter gets a unique Transporter ID and a unique Username to operate on the e-Way Bill portal.

Action when goods are received from an unregistered Supplier

When goods are received from an unregistered supplier by a registered receiver, the receiver of goods has to comply with all the procedures of generating an e-Way Bill as if he is the actual supplier of those goods. Hence, the receiver will have to generate an e-Way Bill.

Guidelines for e-Way Bill generation

Tips to set a User ID/username and password on the e-Way Bill portal

• User ID must have the following:
  • 8 characters but not exceeding 15 characters
  • Alphabets (A-Z/az), numerals (0-9) and special characters (@, #, $, %, &, *, ^)
• The password should be at least 8 characters
• Keep your Username and Password securely. Henceforth, Use these credentials to logging into the e-way bill portal.

For Further Reading and understanding of e-Way Bills, check out

• How to generate the e-way bill on the website?
• e-Way Bills: How to use the SMS facility to generate/modify/cancel e-way bills?
• All about generating Consolidated e-Way Bills on Website?