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Documents for GST Registration

Updated on:  

08 min read

Any person undertaking the taxable intra-state supply of goods/services with an annual aggregate turnover of more than Rs 20 lakh (Rs 40 or Rs 10 lakh, as may vary depending upon the supply and state/UT) or undertaking inter-state supply (without any threshold limited) are mandatorily required to obtain GST registration.

GST registration number or GSTIN is a unique 15-digit number provided by the tax authorities to monitor tax payments and compliances of the registered person Different sets of documents will be required depending upon the constitution of the business or the type of GST registration that is obtained.

Latest Update

28th May 2021
Due date to file application for revocation of cancellation of registration falling between 15th April 2021 up to 29th June 2021 is 30th June 2021.

1st May 2021
The time limit to take actions, reply or pass orders as given under Rule 9 of the CGST Rules, 2017 that falls between 1st May 2021 and 31st May 2021 has been extended up to 15th June 2021.

5th March 2021
The Search ARN Functionality for Registration, post-TRN Login has been enhanced for the taxpayers.

31st January 2021
1. Persons applying for Registration in Form GST REG-01 as SEZ unit and SEZ developer would now be required to provide the validity period, as per Letter of Approval (LOA)/Letter of Permission (LOP).
2. A functionality has been provided to registrants to upload the copy of Notification issued by MEA /State while applying for Registration on GST Portal in Form GST REG-13.
3. Aadhaar Authentication for one Promoter and Primary authorized signatory has been implemented on the portal for existing taxpayers.

31st December 2020
1. For Taxpayers applying for new registration and opting for Aadhaar Authentication, the authentication would now be required to be done only for one Primary Authorized Signatory and one Promoter/Partner, instead of all.
2. A person registered as a GST Practitioner can now file an application for cancellation of their Registration, in Form GST PCT-06
3. While applying for a new Registration application, the taxpayers will now be shown some additional details related to the same PAN, in a table.
4. Immediately after initiation of GSTIN cancellation, the status of GSTIN for which cancellation is initiated will be shown as “Suspended” on the GST Portal.
5. Taxpayers can select the jurisdiction of CBIC and states/UTs on the basis of PIN code

20th August 2020
An option is given for Aadhaar authentication while obtaining the GST registration. The rules are amended with effect from 21st August 2020 as follows:
1. In case the aadhaar authentication is opted for, it must be completed while submitting the application. The date of application is earlier of the date of aadhaar authentication or fifteen days from the submission of the application in Part B of Form GST REG-01.
2. For the rest of the applicants, physical verification of place of business will be carried out, including document verification, as the case may be, with permission.
3. Cases of deemed approval have also been listed.

Click here to know more about aadhaar authentication.

27th June 2020
The time limit for completion or compliance has been further extended to 31st August 2020, where the time limit falls between the period from 20th March 2020 to 30th August 2020. But it does not include cases where a person needs to obtain GST registration under section 25 (Normal registration) and 27 (Registration as a casual taxable person/ non-resident taxable person) of the CGST Act.

3rd April 2020
The time limit for completion or compliance has been extended to 30th June 2020, where the time limit falls between the period from 20th March 2020 to 29th June 2020. It does not include cases where a person needs to obtain GST registration under section 25 (Normal registration) and 27 (Registration as a casual taxable person/ non-resident taxable person) of the CGST Act.

Constitution of Business

The following documents are required to obtain GST registration depending on the types of business or constitution.(Individual/Company etc.)

GST Registration Documents Checklist

Category of personsDocuments required for GST registration
Sole proprietor / Individual – PAN card of the owner
– Aadhar card of the owner
– Photograph of the owner (in JPEG format, maximum size – 100 KB)
– Bank account details*
– Address proof**
Partnership firm (including LLP)PAN card of all partners (including managing partner and authorized signatory)
– Copy of partnership deed
– Photograph of all partners and authorised signatories (in JPEG format, maximum size – 100 KB)
– Address proof of partners (Passport, driving license, Voters identity card, Aadhar card etc.)
– Aadhar card of authorised signatory
– Proof of appointment of authorized signatory
– In the case of LLP, registration certificate / Board resolution of LLP
– Bank account details*
– Address proof of principal place of business**
HUF– PAN card of HUF
– PAN card and Aadhar card of Karta
– Photograph of the owner (in JPEG format, maximum size – 100 KB)
– Bank account details*
– Address proof of principal place of business**
Company (Public and Private) (Indian and foreign)– PAN card of Company
– Certificate of incorporation given by Ministry of Corporate Affairs
– Memorandum of Association / Articles of Association
– PAN card and Aadhar card of authorized signatory. The authorised signatory must be an Indian even in case of foreign companies/branch registration
– PAN card and address proof of all directors of the Company
– Photograph of all directors and authorised signatory (in JPEG format, maximum size – 100 KB)
– Board resolution appointing authorised signatory / Any other proof of appointment of authorised signatory (in JPEG format / PDF format, maximum size – 100 KB)
– Bank account details*
– Address proof of principal place of business**

*Bank account details: For bank account details, a copy of cancelled cheque or extract of passbook/bank statement (containing the first and last page) must be uploaded.  (in JPEG format / PDF format, maximum size – 100 KB)  
**Address proof: Upload any one of the following documents:

  • Property tax receipt
  • Municipal Khata copy
  • Electricity bill copy
  • Ownership deed/document (in the case of owned property)
  • Lease / rent agreement (in case of leased / rented property) – To be submitted along with (1), (2) or (3)
  • Consent letter / NOC from the owner (in case of consent arrangement or shared property) – To be submitted along with (1), (2) or (3)

Category of GST Registration

Different types of documents will be required to be submitted on the GST portal for GST registration depending upon the type of GST registration needed. This is based on the nature of activities being carried out by the entity.

A detailed list of documentation requirements for every type of GST registration is given below:

GST Registration Documents Checklist

Nature of GST RegistrationPurpose of RegistrationDocuments to be Uploaded
Normal taxpayer registration (including  composition dealer, Government departments and ISD registrations) For undertaking a taxable supply of goods / or services– PAN card of Company (only in case of company)
– Certificate of incorporation given by Ministry of Corporate Affairs / Proof of constitution of business
– Memorandum of Association / Articles of Association (only in case of company)
– PAN card and Aadhaar card of authorised signatory. Authorised signatory must be an Indian even in case of foreign companies / branch registration
– PAN card and address proof of all directors of the Company (partners in case of firm)
– Photograph of all directors and authorised signatory (in JPG format, maximum size – 100 KB)
– Board resolution appointing authorised signatory / Any other proof of appointment of authorised signatory (in JPEG format / PDF format, maximum size – 100 KB)
– Bank account details*
– Address proof of principal place of business**
GST practitionerFor enrolling as GST practitioner– Photo of the applicant  (in JPG format, maximum size – 100 KB)
– Address proof of place where professional practice takes place
– Proof of qualifying degree (Degree certificate)
– Pension certificate (only in case of retired Government officials)
TDS registrationFor deducting tax at sourcePhoto of drawing and disbursing officer (in JPG format, maximum size – 100 KB)
– PAN and TAN number of the person being registered
– Photo of authorised signatory (in JPG format, maximum size – 100 KB)
– Proof of appointment of authorised signatory
– Address proof of tax deductor**
TCS registrationFor collecting tax at source (E-commerce operators)– PAN number of the person being registered
– Photo of authorised signatory (in JPG format, maximum size – 100 KB)
– Proof of appointment of authorised signatory
– Address proof of tax collector **
A non-resident OIDAR service providerFor online service providers not having any place of business in India– Photo of authorised signatory (in JPG format, maximum size – 100 KB)
– Proof of appointment of authorised signatory
– Bank account in India*
– Proof of non-resident online service provider (eg: Clearance certificate issued by Government of India, License issued by original country or certificate of incorporation issued in India or any other foreign country)
Non-resident taxable person (NRTP)For non-residents occasionally undertaking taxable supply of goods / or services in India  – Photo and Proof for the appointment of an Indian authorised signatory
– In case of individuals, scanned copy of the passport of NRTP with VISA details. In case of business entity incorporated outside India, unique number on the basis of which the Country is identified by the Government of that country.
– Bank account in India*
– Address proof**
Casual taxable personFor non-registered domestic persons occasionally undertaking taxable supply of goods / or services in India– Photo and Proof for the appointment of an Indian authorised signatory
– Proof of constitution of business
– Bank account in India*
– Address proof**
UN bodies/embassyFor obtaining Unique Identification Number to claim the refund of taxes paid on goods/services – Photo of authorised signatory
– Proof of appointment of authorised signatory
– Bank account in India*

*Bank account details: For bank account details, a copy of cancelled cheque or extract of passbook/bank statement (containing the first and last page) must be uploaded.  (in JPEG format / PDF format, maximum size – 100 KB)  
**Address proof: Anyone of the following documents must be uploaded:

  • Property tax receipt
  • Municipal khata copy
  • Electricity bill copy

Apart from the above, the following may apply on a case-to-case basis:

  • Ownership deed/document (only in case of owned property)
  • Lease / Rental Agreement (in case of leased / rented property) – To be submitted along with (1), (2) or (3)
  • Consent letter/NOC from the owner (in case of consent arrangement or shared property) – To be submitted along with (1), (2) or (3)
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