Understanding your form 16 >

Understanding Form-16

What is Form 16?

Income Tax Form 16 is a certificate from your employer. It certifies that TDS has been deducted on your salary by the employer. If an employer deducts TDS on salary, he must issue income tax Form 16 as per tax rules of India. Form no 16 is issued once in a year, on or before 31st May of the next year immediately following the financial year in which tax is deducted.

Download Consumer tax guide

Understanding Form 16

One of the most important income tax form is Form 16. It contain most of the information you need to prepare your income tax return in India. Form 16 has two parts Part A and Part B.

Form 16 Part A has

  • Name and address of the employer
  • TAN & PAN of employer
  • PAN of the employee
  • Summary of tax deducted & deposited quarterly, which is certified by the employer
  • Assessment Year
  • Period of employment with the employer
  • Form 16 Part A must be generated and downloaded through Traces portal
  • Part A of the Form 16 also has a unique TDS Certificate Number.

Form 16 Part B has

  • Detailed breakup of salary paid
  • Deductions allowed under the income tax act (under chapter VIA)
  • Relief under section 89
  • If you have held more than one job during the year, you’ll have more than one Form 16.
  • Part B is prepared by the employer manually and issued along with Part A. (Are you an employer? If you are an employer, file your TDS Return here)
    File your TDS Return

Form-16 Part B / Annexure / Salary Statement

When you fill your I-T Return, you need to enter the following details.

1 Taxable Salary

3 Aggregate of Section 80C Deductions
(Gross & Deductible Amount)

5 Tax Payable or Refund Due

2 Breakup of Section 80C Deductions

4 TDS (Tax Deducted at Source)

1 Taxable Salary

2 Breakup of Section 80C Deductions

3 Aggregate of Section 80C Deductions
(Gross & Deductible Amount)

4 TDS (Tax Deducted at Source)

5 Tax Payable or Refund Due

Form-16 Part A / Traces Form-16

When you fill your I-T Return, you need to enter the following details.

1 TDS Deducted by Employer

2 TAN of Employer

3 PAN of Employer

4 Name and Address of Employer

5 Current Assessment Year

6 Your (Taxpayer's) Name and Address

7 Your PAN

1 TDS Deducted by Employer

3 PAN of Employer

5 Current Assessment Year

7 Your PAN

2 TAN of Employer

4 Name and Address of Employer

6 Your (Taxpayer's) Name and Address

An annotated image of a sample Form-16 (PART A)

This is the format of the new Form-16 to be used from this year onwards. This form is generated using TRACES.




PART B of the Form 16, sometimes called Salary Statement


Upload Form 16 and File Income Tax Return
Our software automatically picks up all the relevant information from your Form 16 and prepares your tax return. No need to enter anything manually.


Upload your Form-16 to Start e-Filing


ClearTax supports multiple Form 16

Changed jobs during the year? Don’t worry if you have more than one Form 16. Upload them on ClearTax and watch your income tax return get prepared automatically. Learn more about multiple Form 16 uploads here


Start your Tax Return Now!


Questions? Contact us anytime!



Frequently asked questions about Form-16 support

How to get Form 16?

You can get your Form 16 from your employer. Even if you have left your job, your employer will provide you a Form 16. Unfortunately, this income tax form 16, cannot be downloaded from anywhere.

I don’t have Form 16 how do I file my return?

Though this is one of the most important income tax form, don’t worry if you do not have it. You can still file your income tax return. Click here to learn more.

If there is no TDS is the employer required to issue a Form 16?

TDS certificate in Form 16 is issued when TDS has been deducted. In case no TDS has been deducted by the employer, he may not give you a Form 16.

Take a look at our Guide on how to e-file without form 16

When the employer deducts TDS and does not issue a certificate?

Any person responsible for paying salaries is required to deduct TDS before making payment. The Income Tax Act lays down that every person who deducts TDS from a payment, must furnish a certificate with details of TDS deducted & deposited. An employer in specific, is compulsorily required to furnish a certificate, in the format of Form 16. Read More

In case an employer fails to provide you a Form 16 after deducting TDS; the minimum penalty that the employer will pay is Rs 100 for every day the default continues. You can write about this failure of your employer to the Assessing Officer who may take appropriate action against the employer, including levying penalty as mentioned above and also carrying out further proceedings against the employer.

Your Form 26AS, will have details of TDS deducted by your employer, you can check your TDS details from there – if the details don’t show up, well it means the employer deducted TDS from you and didn’t deposit with the government! In this case, you may have to pay tax to the government on your income yourself and later on claim from your employer. Learn how to view your Tax Credit Statement here

If no Form 16 has been issued to me does it mean I don’t have to pay tax or file a return?

While the onus of deducting tax on salaries and providing Form 16 is on the employer; the onus of paying income tax and filing income tax return is on you. If your income from all sources is above the minimum tax slab you are required to pay tax, whether or not your employer deducted TDS. Even when he fails to issue you a Form 16, you must file an income tax return.

With clearTax, you can file your returns even if you don’t have a Form 16. Ask a CA for help rightaway!

Ask a CA for help