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Various formats of an e-invoice

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08 min read

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e-Invoicing was introduced in India to provide transparency to the company’s sales process; the GSTN electronically authenticates wherein all invoices. Presently, it applies to all businesses with a turnover greater than Rs.50 crore.

Benefits of having formats for e-invoice

Various e-invoicing formats are available for the taxpayers to use. This has made it possible for a business to customise its invoice, which adds to its credibility. Some of the other benefits are-

  • Customisation of an e-invoice adds to the brand value and thus helps in business promotion.
  • A taxpayer can make required changes as per its business needs and industry-specific requirements.

Various formats for an e-invoice

GSTN has issued a standard e-invoice schema. Also, an e-invoice template is issued for the taxpayers’ reference. A taxpayer can customise some of the fields of the template as per its business requirements. 

ClearOne also provides various professional formats for e-invoices. Further, the conversion of an invoice into an e-invoice is a click of a button. A real-time Invoice Reference Number (IRN) generation from the government portal is worth trying. Check out the styles given below- 

e-invoice
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Ideal contents of an e-invoice 

An e-invoice contains both mandatory and optional fields. Required fields are those without which an e-invoice will be considered invalid. On the other hand, optional fields are those which may be incorporated as per the business needs.

Below are the mandatory fields of an e-invoice:

Edit
IRNPreceding invoice referenceSupplier PIN codeBilling PIN code
Invoice type_codePreceding invoice dateBilling namePayee name
Invoice numberSupplier legal nameBilling GSTINPayee financial account
Invoice dateSupplier GSTINBilling POSMode of payment
Invoice_period_start_dateSupplier address 1Billing Address 1Financial institution Branch
Invoice_period_end_dateSupplier stateBilling stateDispatch from details
Items listTax totalPaid amountAmount due for payment
Tax totalPaid amountTax schemeShipping to name
Shipping to GSTINShipping to address 1Shipping to PIN codeShipping to state
Subsupply typeTransaction modeCompany nameAddress 1
StatePIN codeSLNOQuantity
RateAssessable valueGST rateIamt or IGST
Camt or CGSTSamt or SGSTTotal invoice valueBatch name

Some of the optional fields are: 

  • References to contracts
  • Vendor purchase order
  • E-way bill number
  • Phone number or email ID
  • Place of dispatch of goods

For more information about the fields of e-invoice under the GST law, please read our article here.

Choosing the right format for an e-invoice

A proper e-invoice format is essential for a business. The availability of various formats has made it easy for businesses to choose the best one per their business requirement. Using simpler formats helps in enhancing business finance in a better way.

Fields of an e-invoice that can be customised

A single e-invoicing schema applies to all businesses. All the businesses to whom e-invoicing is applicable should follow the e-invoicing schema. Mandatory and optional fields are stated in the above topic. The business can customise the optional fields as per their business requirements.