Government of Telangana is known to have consistently strengthened its Information Technology structure. This can be seen with the number of reforms undertaken since its formation in June 2014.
To ensure that good governance and compliance system be in place, Telangana Government also has had a temporary waybill system in effect during the GST era prior the Centre-led e-way bill system took off.
1. Waybills in Telangana: Document applicable during VAT era
Government of Telangana is known to have consistently strengthened it’s Information Technology structure. This can be seen and felt in the shift from manual to automated Waybills in the region since December 2015.
Waybills existed in the pre-GST regime also. There were VAT Waybills and CST Waybills in the State.
Printed Waybills in Form X or also known as Form 600, issued by State Government or Commissioner were required to be carried by every dealer who transported goods by a Goods Vehicle within the State, in original and duplicate copies.
The original copy of Waybill had to be submitted to the Officer in charge at the first Checkpost through which the carrier passed.
Where the goods came into the State from any other State, then the Waybills generated in such other State along with the tax invoice or valid documents was accepted.
All dealers of the twin cities of Hyderabad and Secunderabad alongwith the R.R District had to use the online generated ewaybills and not the manual Waybills starting 1st December 2015.
Manufacturers who had to transport goods could produce the gate-cum-invoice raised by them as the valid document or pass instead of the Waybill prescribed. He had to ensure that TIN was mentioned clearly on such Invoice.
2. Whether movement of goods in Telangana need EWay bill
Yes. ewaybills are required to be generated and used in the State of Telangana.
For the movement of goods within the State(intra-state transport), the commercial tax department has its own State Portal where eway bills can be generated starting February 10, 2018. This has to be followed until the State notifies date for implementation of eway bills on the common NIC portal for intra-state movement of goods.
For the movement of goods across the State borders ( inter-state transport), the users have to start using the common NIC portal or the ewaybill portal starting April 1, 2018.
3. ewaybill within Telangana: Rules and procedure of the intermediary system
The intermediary rules defined for intra-state movement of goods on the Telangana e-way bill portal is on the same lines as that of the CGST rules.
-When to generate eway bills?
For movement of goods of value exceeding Rs. 50,000 within the Telangana state, ewaybills have to be generated and carried along with the goods being transported.
-Who has to generate eway bills?
Supplier/ recipient registered person in Telangana State and If supplier is unregistered but recipient is registered then recipient has to generate ewaybills.
Registered person, required to generate Waybill initially should register at www.tgct.gov.in/gstwaybill, if not registered earlier.
Once registered, login to the above site and generate ewaybill. Take print in triplicate. Issue the original and duplicate thereof duly signed by him or his manager or agent, to the owner or the other person in charge of the goods vehicle. The original copy must be submitted with the officer who verifies or inspects the goods in transit for the first time in the State. The duplicate must be retained by the person in charge of the vehicle.
-Validity period is fixed based on the distance. Period is to be calculated from the time of generation of the Form Waybill:
(a) if the distance from the origin of the goods to the destination is less than 100
KMs, validity period is two (2) days from the day and time of generation.
(b) if the distance from the origin of the goods to the destination is between 101
KMs and 500 KMs, validity period is three (3) days from the day and time of
(c) if the distance from the origin of the goods to the destination is between 1001
KMs and 2000 KMs, validity period is ten (10) days from the day and time of
(d) if the distance from the origin of the goods to the destination is between 2001
KMs and above, validity period is ten (12) days from the day and time of
-Cases when eway bills are not required
Cases where ewaybill generation under above method is not applicable are with respect to the movement of (1) Alcoholic liquor for human consumption (2) Petroleum crude (3) High speed diesel oil (HSD) (4) Motor spirit (commonly known as petrol) (5) Natural gas (6) Aviation turbine fuel.
-Important points to note are :
If the vehicle number is not known and the goods are handed over to the Transporter for Transport, the person can mention the same in the Waybill form.
When goods covered by a single invoice are carried in more than one goods vehicle, a separate ‘Way bill’ has to be generated for each vehicle.
4. How to register on the Telangana portal for Intra-state generation of eway bills
Step 1: Go to www.tgct.gov.in/gstwaybill
Step 2: Click on “Registration for GST Waybill” link on the home page.
Step 3: Enter GSTIN and press Enter.
Below screen appears
Step 4: Fill all the required details and Click on ‘Get Password’. Password is sent to the official mail ID. Use this to login on the Telangana way bill portal and start generating eway bills.
5. How to generate eway bills on the Telangana portal for Intra-state movement of eway bills
Once logged in the Telangana portal, below dashboard appears:
Click on ‘Generate Waybills’ under ‘EWAYBILLS’ Option.
Enter the all the mandatory fields on the screen. Download the excel file, fill up all the details of transactions, supplier or recipient and the vehicle. Upload the file by clicking ‘Upload File’.
Verify the correctness of entries made and Click on ‘Submit’ to proceed.
Once submitted. Eway bill is generated in PDF. Download and print the same for use.
6. How to register and generate eway bills on NIC portal
Inter-state movement of goods across India requires eway bill generation from the NIC portal starting April 1, 2018. Also suppliers must start using this portal instead of the Telangana portal once the State of Telangana notifies the applicability of eway bills generation from the NIC portal.
Following taxpayers can use the NIC portal:
Registered/ Unregistered Transporters