Invoice printing is a traditional way of recording a sale transaction. Sending an invoice copy to the customer reminds him of the goods sold or work completed as the case may be.
An invoice is a commercial document used to record a transaction between the buyer and the seller. Printing an invoice means keeping or storing a physical copy of the sale transaction. A business owner should first check the invoice fully before printing it. Nowadays, computer-generated invoices are very common. They are then printed and sent to the customer on demand.
Physical invoice copy is not mandatory if the invoice is created as per rule 48(4) of the CGST Rules and it has a Quick Response Code and an Invoice Reference Number embedded on it.
Below steps should be followed before printing an invoice:
Step 1: Open the invoice in your respective software.
Step 2: Check the details mentioned in the invoice, such as date, amount, payment due date, tax, the amount payable, etc.
Step 3: Check whether the invoice complies with the e-invoicing requirement if the turnover exceeds Rs.50 crore.
Step 3: Check the print preview.
Step 4: Click on the print option to get it printed.
Invoice printing is prevalent in the following sectors:
Printing invoices can be tough, especially when your business is in a growing phase and generating hundreds of invoices daily. One can eliminate the need for physical invoices by using various online invoicing tools available in the market. These tools help in creating, emailing and tracking invoices payments. Team Clear also provides an online invoicing tool that does more than invoicing- known as ClearOne. One can easily email the invoices created from these online generating tools to avoid hassles.