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Generate, Modify or Delete Eway Bill using SMS

Updated on:  

08 min read

There are two modes  of managing your e-way bills:

  1. Web-based
  2. via SMS

A person who wants to generate multiple e way bills can use the web-based facility. Users who intend to generate a single eway bill or users who do not have the facility to access the website can use the SMS facility to generate eway bills SMS facility in EWB also helps at times of emergencies or urgency for many big businesses as well.

Latest Update

29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.

4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.

17th March 2021
1. The e-way bills portal has released an update stating that e-way bills cannot be generated with only SAC codes (99) for services. There should be a minimum of one HSN code belonging to goods mentioned mandatorily.
2. Vehicle type ODC is provisioned for transport mode ‘Ship’.
3. Transporters are provided with a report of e-way bills based on the assigned date.

22nd December 2020
1. The CBIC increased the distance per day in case of goods transported through vehicles, other than the over-dimensional cargo, for determining the validity, as follows:
(a) It is one day – For a distance of up to 200 km as against earlier 100 km
(b) An additional day is taken- For every additional 200 km or part thereof, as against previously notified additional 100 km or part thereof
2. Regarding blocking of the e-way bill where a taxpayer fails to file GSTR-3B, the provision has been amended to replace two or more months with two or more tax periods. The same has been changed to include the quarterly return filers.

16th November 2020
1. According to Rule 138E (a) and (b) of the CGST Rules, 2017, the e-way bill generation facility of a taxpayer will be restricted, if the taxpayer fails to file their Form GSTR-3B returns or statement in Form GST CMP-08, for tax periods of two or more.
2. On 1st December 2020, the system will check the status of returns filed in Form GSTR-3B or the statements filed in Form GST CMP-08, for the class of taxpayers to whom it applies, and restrict the generation of e-way bill in case of:
(a) Non-filing of two or more returns in Form GSTR-3B for the months up to October 2020; and
(b) Non-filing of two or more statements in Form GST CMP-08 for the quarters up to July to September 2020
3. From 1st December 2020 onwards, blocking of e-way bill generation facilities would be made applicable to all taxpayers, irrespective of their Aggregate Annual Turnover (AATO), according to the terms of Rule 138E (a) and (b) of the CGST Rules, 2017.
4. The blocking will take place periodically from 1st December 2020 onwards.
5. To continue generating e-way bill on the e-way bill portal, taxpayers are advised to file their pending GSTR-3B returns/GST CMP-08 statements immediately.

How to register for SMS facility?

Login to ewaybill portal, Click on ‘Registration’ appearing on the left-hand side of the dashboard and select ‘For SMS’ from the drop-down.

The mobile number registered for the GSTIN gets partly displayed. Click on ‘Send OTP’. Enter the OTP generated and click on ‘Verify OTP’.

Ewaybill

Only those mobile numbers that are registered with the website can be registered for the SMS facility. A maximum of two mobile numbers can be registered against one GSTIN. For multiple user IDs against a single mobile number, Following screen appears:

E way bill

If your mobile number is being used for more than one User IDs created, then you must select the desired user ID/username and click ‘Submit’.

How to use the SMS facility for creating/ cancelling E-way bills?

There are a set of SMS codes defined which can be used to work on the eway bills generation/ cancellation.

While using this facility, suppliers or transporter has to ensure that correct information is keyed in, to avoid any errors. For example, EWBG/EWBT for Eway Bill Generate Request for suppliers and transporters respectively; EWBV for Eway Bill vehicle update Request; EWBC for Eway Bill Cancel Request are the codes.

Overview

Type the message( code_input info) and send the SMS to the mobile number of the State from which user(taxpayer or transporter) is registered.Eg: 97319 79899 in Karnataka Type the relevant code for the desired action eg: Generation or cancellation and /or type the input against each code giving single space and wait for validation to take place. Verify and proceed. Let’s see how to use this SMS facility for different actions as follows:

For Suppliers- Generate E-way bills

The format of SMS request is as follows: EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle Send this SMS to the registered mobile number of the State from which you are operating. Eg: 97319 79899 in Karnataka 

Illustration: Mr A of Bangalore, Karnataka delivering goods worth Rs. 1,00,000 bearing HSN code-7215,  against an invoice he created- No. 1005 dated 27/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 12 AB 2456 covering a distance of 73 km. 

The draft SMS to be typed in by Mr. A will be : “ EWBG OSUP 29AABPX0892K1ZK 560021 1005 27/01/2018 100000.00 7215 73 KA12AB2456 ” This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users) A message as follows is received as reply instantly if no errors: “ E-way bill generated successfully.    E-Way Bill No:181000000287 and date is 27/01/2018 ”

For Transporters- Generate e-way bills

The format of SMS request is as follows: EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist  Vehicle Send this SMS to the registered mobile number of the State from which you are operating.

Example: 97319 79899 in Karnataka Illustration: Sans Transports of Bangalore, Karnataka a GTA delivering goods worth Rs. 1,50,000 bearing HSN code-7215, on behalf of Mr. A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km.

The draft SMS to be typed in by the operator at Sans Transports will be : “ EWBT OSUP 29AABPX0892K1ZK 29AAEPM1443K1ZP 560021 456 20/01/2018 150000.00 7215 73 KA02AB7542 ” This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users) A message as follows is received as reply instantly if no errors: “ E-way bill generated successfully.    E-way Bill No:171000006745 and date is 20/01/2018 ”

Updation of Vehicle Number

The format of SMS request is as follows: EWBV EWB_NO Vehicle ReasCode Send this SMS to the registered mobile number of the State from which you are operating.

Example: 97319 79899 in Karnataka Illustration: Sans Transports of Bangalore, Karnataka a GTA delivering goods worth Rs. 1,50,000 bearing HSN code-7215, on behalf of Mr. A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km has generated the eway bill no. 171000006745 dated 20/01/2018 Suppose the vehicle breaks down during the journey on 20/01/2018 afternoon and Sans Transports arranges alternate vehicle bearing registration number KA 43 AB 2267 for the delivery of the consignment to the destination.

The draft SMS to be typed in by the operator at Sans Transporters will be : “EWBV 171000006745 KA43AB2267 BRK” This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users) A message as follows is received as reply instantly if no errors: “Vehicle details updated successfully and date is 20/01/2018” Note: The eway bill cannot be updated with the vehicle details, If in case the validity of the eway bill expires eg. one day in case distance covered is less than 100 km.

Cancel E-way bill

The format of SMS request is as follows: EWBC EWB_NO Send this SMS to the registered mobile number of the State from which you are operating.

Example: 97319 79899 in Karnataka Illustration: Mr A of Bangalore, Karnataka wants to cancel the eway bill generated by him bearing number 160056750192.

The draft SMS to be typed in by Mr. A will be : “ EWBC 160056750192 ” This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users) A message as follows is received as reply instantly if no errors: “ eway bill is cancelled successfully ” Errors are sent to the user as reply messages automatically. For example: “This eway Bill is not generated by your GSTIN” and so on. Then make the necessary correction in the SMS and resend. 

Note the following :

  1. Cancellation is allowed only for generator of the E-Way Bill
  2. Cancellation is allowed with 24 hours of generation of E-Way Bill
  3. The verified e-waybill cannot be cancelled

Related Articles

E-Way Bills: How to generate E-Way Bills on E-Way bill portal?

E-Way Bills: How to generate Consolidated E-Way Bills on E-Way bill portal?

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