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In this article, we will go through “how to create all types of sales invoices” through ClearTax GST software.
To create a normal invoice, follow the below steps:
(Do remember that it is not necessary that the shipping and billing addresses will always be identical. They can be different
A sample invoice is below for reference Watch a video on How to Create a Normal Sales Invoice
The steps to create an invoice under reverse charge are just the same as that of creating a normal sales invoice Additionally, you need to go to Advance Settings below and click on Reverse Charge The invoice will be saved as a transaction under reverse charge
Watch a video on How to Create a Sales Invoice under Reverse Charge
Here’s what you can do to bulk import your invoices: If your business has a large number of sale bills and you want to keep all of them together in your account, then use the Bulk Import feature. You can use the bulk import feature even when you have been using any other accounting software such as Tally, Busy to record your bills, but want to file your GST returns through ClearTax GST. Here’s a step by step guide to explain you the process:
Select the type of upload option carefully – Govt/ Tally/ Busy Format
– Clear Tax/ Tally Patch Format
– E-Commerce Format
On Successful import of data, the following screen will appear In case or any error in the data the following screen will appear As you can see, there are 3 kinds of notes here:
Let’s now see how to fix errors in a bill: If a bill has any error, you can click on it to fill the right information. After you have fixed all the errors, click on Revalidate.
When you sell goods and add any transport cost to your bill, it is necessary to show it on your bill. Would the sale bill have additional information such as freight/transport/packing charges or tax? How will you show it on your bill? Yes, any expense you charge on your bill will have GST applied to them. Add this expense to your total taxable value or you can add it to the value of each individual item. To create a Freight/Transportation invoice, follow the below steps:
After the whole process, the entire tax amount will be calculated. This way, you can add all these charges to your bill. Watch a Video on How to add Freight Charges to a Sale Bill
Under GST, the time when the tax will be levied depends on the supply of goods. The tax type, such as CGST, SGST or IGST depends on the place of supply, that is, where you are supplying goods from. There are rules to know to determine the place of supply but usually, it is your billing address. As we all know, the correct place of tax will determine the right kind of tax and if we make a mistake here then we pay the tax to the wrong department. We understand the problems this might pose and that’s why at the time of making the bill, we give you the option of selecting the place of supply yourself. Do note that under billing address, the registered address of your business will be auto-populated. To create an invoice in case of different billing and Shipping addresses, follow the below steps:
Watch a Video on How to Create an Invoice for Different Billing and Shipping Addresses (Place of Supply)
Here’s what you can do to print your invoices:
Note: The fields marked Optional, are not necessary. Every time you print a bill after this, you will get this information pre-filled on the bill. Watch a Video on How to Print Sales Invoices.