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How to Register on eWay Bill Portal ?

Updated on:  

08 min read

With respect to eWay Bills, the three kinds of taxpayers/ users involved are registered suppliers, registered/unregistered transporters and unregistered suppliers.

Registration on the e-way bill portal is compulsory to generate e-Way Bills. Prerequisites for the registration on the e-Way Bill portal are the GSTIN of the registered taxpayer/transporter (if registered) and the registered Mobile number with the GST system.

Latest Updates on e-way bills

29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.

4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.

17th March 2021
1. The e-way bills portal has released an update stating that e-way bills cannot be generated with only SAC codes (99) for services. There should be a minimum of one HSN code belonging to goods mentioned mandatorily.
2. Vehicle type ODC is provisioned for transport mode ‘Ship’.
3. Transporters are provided with a report of e-way bills based on the assigned date.

22nd December 2020
1. The CBIC increased the distance per day in case of goods transported through vehicles, other than the over-dimensional cargo, for determining the validity, as follows:
(a) It is one day – For a distance of up to 200 km as against earlier 100 km
(b) An additional day is taken- For every additional 200 km or part thereof, as against previously notified additional 100 km or part thereof
2. Regarding blocking of the e-way bill where a taxpayer fails to file GSTR-3B, the provision has been amended to replace two or more months with two or more tax periods. The same has been changed to include the quarterly return filers.

16th November 2020
1. According to Rule 138E (a) and (b) of the CGST Rules, 2017, the e-way bill generation facility of a taxpayer will be restricted, if the taxpayer fails to file their Form GSTR-3B returns or statement in Form GST CMP-08, for tax periods of two or more.
2. On 1st December 2020, the system will check the status of returns filed in Form GSTR-3B or the statements filed in Form GST CMP-08, for the class of taxpayers to whom it applies, and restrict the generation of e-way bill in case of:
(a) Non-filing of two or more returns in Form GSTR-3B for the months up to October 2020; and
(b) Non-filing of two or more statements in Form GST CMP-08 for the quarters up to July to September 2020
3. From 1st December 2020 onwards, blocking of e-way bill generation facilities would be made applicable to all taxpayers, irrespective of their Aggregate Annual Turnover (AATO), according to the terms of Rule 138E (a) and (b) of the CGST Rules, 2017.
4. The blocking will take place periodically from 1st December 2020 onwards.
5. To continue generating e-way bill on the e-way bill portal, taxpayers are advised to file their pending GSTR-3B returns/GST CMP-08 statements immediately.

Registration for taxpayers/registered transporters

Here is the step-by-step process for registration on the e-Way Bill portal by taxpayers/registered transporters: 

Step-1: Visit the e-Way Bill portal

Note: Close the login pop-up if it appears on visiting the portal. The home page is as follows:  

eway bill login

Step-2: Go to ‘Registration’ on the Home page tabs->Click on ‘ e-Way Bill Registration ’ available thereunder  

registration eway bill

Step-3: Enter the GSTIN and the captcha code -> Click on ‘Go’

e-way bills

Step-4: Generate an OTP and verify the same Following screen appears after following the previous step:

e-way bill

These details are auto-filled once you enter the GSTIN. If the details have changed or are incorrect, the user may click ‘Update from GST Common Portal’ to fetch the latest data from the GST portal.

After checking the auto-filled details, Click on the ‘Send OTP’ button. Enter the OTP received on the registered mobile number and verify the same by clicking on the ‘verify OTP’ button.

Step-5: Create a new User ID and Password; Enter the new User ID and set a password of your choice. The system validates and pops up a message if there is an error in the details entered by you. Once all the details are correctly filled in, the user ID and password will be created.  (Check for tips) 

Registration for GST unregistered transporters

When is e-Way Bill registration required for unregistered transporters? 

A Transporter is required to generate an e- Way Bill if the value of consignment value of goods of a single supplier exceeds Rs.50,000 or the value of all the goods in a vehicle through which goods are transported exceeds Rs.50,000.

What is a transporter ID? 

Even if a transporter is unregistered, but the value of goods exceeds the above limit, the transporter has to generate e-Way Bills. Since he will not have a GSTIN, the concept of Transporter ID had been introduced. Every unregistered transporter will be issued a Transporter ID, they will have to mention this ID on every e-Way Bill in place of GSTIN. 

The Step-by-Step process to enrol on the EWB portal has been explained in our article on Compliance with e-Way Bills by transporters. By doing enrolment on the e-Way Bill portal, the transporter gets a unique Transporter ID and a unique Username to operate on the e-Way Bill portal.

Action when goods are received from an unregistered Supplier

When goods are received from an unregistered supplier by a registered receiver, the receiver of goods has to comply with all the procedures of generating an e-Way Bill as if he is the actual supplier of those goods. Hence, the receiver will have to generate an e-Way Bill.

Guidelines for e-Way Bill generation

e-way bill generation guidelines

Tips to set a User ID/username and password on the e-Way Bill portal

  • User ID must have the following:
    • 8 characters but not exceeding 15 characters
    • Alphabets (A-Z/az), numerals (0-9) and special characters (@, #, $, %, &, *, ^)
  • The password should be at least 8 characters
  • Keep your Username and Password securely. Henceforth, Use these credentials to logging into the e-way bill portal.

For Further Reading and understanding of e-Way Bills, check out

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