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Generate, Modify or Delete Eway Bill using SMS

Updated on :  

08 min read.

There are two modes  of managing your e-way bills:

  1. Web-based
  2. via SMS

A person who wants to generate multiple e way bills can use the web-based facility. Users who intend to generate a single eway bill or users who do not have the facility to access the website can use the SMS facility to generate eway bills SMS facility in EWB also helps at times of emergencies or urgency for many big businesses as well.

Latest Update

29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.

4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.

How to register for SMS facility?

Login to ewaybill portal, Click on ‘Registration’ appearing on the left-hand side of the dashboard and select ‘For SMS’ from the drop-down.

The mobile number registered for the GSTIN gets partly displayed. Click on ‘Send OTP’. Enter the OTP generated and click on ‘Verify OTP’.

SMS e-way bill

Only those mobile numbers that are registered with the website can be registered for the SMS facility. A maximum of two mobile numbers can be registered against one GSTIN. For multiple user IDs against a single mobile number, the following screen appears:

SMS e-way bill

If your mobile number is being used for more than one User IDs created, then you must select the desired user ID/username and click ‘Submit’.

How to use the SMS facility for creating/ cancelling E-way bills?

There are a set of SMS codes defined which can be used to work on the eway bills generation/ cancellation.

While using this facility, suppliers or transporter has to ensure that correct information is keyed in, to avoid any errors. For example, EWBG/EWBT for Eway Bill Generate Request for suppliers and transporters respectively; EWBV for Eway Bill vehicle update Request; EWBC for Eway Bill Cancel Request are the codes.

Overview

Type the message( code_input info) and send the SMS to 7738299899. Type the relevant code for the desired action eg: Generation or cancellation and /or type the input against each code giving a single space and waiting for validation to take place. Verify and proceed.

Let’s see how to use this SMS facility for different actions as follows:

Steps for Suppliers to Generate E-way bills using SMS

The format of the SMS request is as follows: EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle with a single space between each input. Note that it cannot be used for cases such as bill-to-ship-to and transportation of over-dimensional cargo.

Send this SMS to 7738299899

Illustration: Mr A of Bangalore, Karnataka delivering goods worth Rs. 1,00,000 bearing HSN code-7215,  against an invoice he created- No. 1005 dated 27/01/2022 to a unit of Mr B at Kolar, Karnataka through vehicle number KA 12 AB 2456 covering a distance of 73 km.

The draft SMS to be typed in by Mr A will be: “ EWBG OSUP 29AABPX0892K1ZK 560021 1005 27/01/2022 100000.00 7215 73 KA12AB2456” This SMS needs to be sent to “7738299899” mobile number. A message as follows is received as a reply instantly if no errors: “ E-way bill generated successfully. E-Way Bill No:181000000287 dated: 27/01/2022
12:44:00 PM and having validity up to 28/01/2022 for doc/inv no 1005”.

Steps for Transporters to Generate e-way bills by SMS

The format of the SMS request is as follows: EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist  Vehicle. Send this SMS to 7738299899. Make sure you leave a single space between each input. Cases such as bill-to-ship-to and transportation of over-dimensional cargo are exceptions.

Example: Sans Transports of Bangalore, Karnataka, a GTA delivering goods worth Rs. 1,50,000 bearing HSN code-7215, on behalf of Mr A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2022 to a unit of Mr B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km.

The draft SMS to be typed in by the operator at Sans Transports will be: “ EWBT OSUP 29AABPX0892K1ZK 29AAEPM1443K1ZP 560021 456 20/01/2022 150000.00 7215 73 KA02AB7542 ” This SMS needs to be sent to “7738299899” mobile number. A message as follows is received as a reply instantly if no errors: “E-way bill generated successfully. E-way Bill No:171000006745 dated: 20/01/2022 12:44:00 PM and having validity up to
21/01/2022 for doc/inv no 456”.

Updation of Vehicle Number using SMS

The format of the SMS request is as follows: EWBV EWB_NO Veh_Tran_No ReasCode Mode. Send this SMS to 7738299899.

Example: Sans Transports of Bangalore, Karnataka, a GTA delivering goods worth Rs. 1,50,000 by road bearing HSN code-7215, on behalf of Mr A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2022 to a unit of Mr B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km has generated the eway bill no. 171000006745 dated 20/01/2022.

Suppose the vehicle breaks down during the journey on 20/01/2022 afternoon and Sans Transports arranges an alternate vehicle bearing registration number KA 43 AB 2267 for the delivery of the consignment to the destination.

The draft SMS to be typed in by the operator at Sans Transporters will be: “EWBV 171000006745 KA43AB2267 BRK 1” This SMS needs to be sent to the “7738299899” mobile number. A message as follows is received as a reply instantly if no errors: “EWB No 171000006745 has been updated with Vehicle or Transport document No KA43AB2267/09:80 on 20/01/2022 12:30:00 PM”

Note: The eway bill cannot be updated with the vehicle details. If in case the validity of the eway bill expires eg. one day in case distance covered is less than 200 km.

Cancel E-way bill using SMS

The format of the request is as follows: EWBC EWB_NO Send this SMS to
7738299899.

Example: Mr A of Bangalore, Karnataka wants to cancel the eway bill generated by him bearing number 160056750192.

The draft SMS to be typed in by Mr. A will be: “ EWBC 160056750192 ” This SMS needs to be sent to “7738299899” mobile number( officially registered for Karnataka users) A message as follows is received as reply instantly if no errors: “ eway bill is cancelled successfully ”

Errors are sent to the user as reply messages automatically. For example: “This eway Bill is not generated by your GSTIN” and so on. Then make the necessary correction in the SMS and resend.

Note the following :

  1. Cancellation is allowed only for the generator of the E-Way Bill
  2. Cancellation is allowed within 24 hours of generation of the E-Way Bill
  3. The verified e-waybill cannot be cancelled

Update transporter on e-way bill using SMS

The SMS format of the request is as follows: EWBU EWB_NO TRANSIN/GSTIN. Send this SMS to 7738299899.

Example: Mr A of Bangalore, Karnataka wants to update the transporter on the eway bill generated by him bearing number 120023450124 on 03/05/2022.

The draft SMS to be typed in by Mr A will be: “EWBC
120023450124 27AABBC1234S1ZN”
. This SMS needs to be sent to the “7738299899” mobile number. A message as follows is received as a reply instantly if no errors: “EWB No 120023450124 has been updated with Transporter 27AABBC1234S1ZN on 03/05/2022 12:30:00 PM”.

Get e-way bills generated by other parties using SMS for transporter or taxpayer

The SMS format of the request is as follows: EWBL Date. Send this SMS to 7738299899.

Example: Mr A of Bangalore, Karnataka wants to list of eway bills generated on him by other parties on 12/05/2022.

The draft SMS to be typed in by Mr A will be: “EWBL 12/05/2022”. This SMS needs to be sent to the “7738299899” mobile number. A message as follows is received by the GSTIN as a reply instantly if no errors:

EWB_NO: – supply From: -To: – for HSN: – of Value: – ;

EWB_NO: – supply From: -To: – for HSN: – of Value: – ;

EWB_NO: – supply From: -To: – for HSN: – of Value: – . and so on… up to 10 nos (For more than 10, the taxpayer must visit the portal)

Reject e-way bill using SMS

The SMS format of the request is as follows: EWBR EWB_NO. Send this SMS to 7738299899.

Example: Mr A of Bangalore, Karnataka wants to reject an eway bill no. 120023450124 generated by the transporter on 12/05/2022.

The draft SMS to be typed in by Mr A will be: “EWBR 120023450124”. This SMS needs to be sent to the “7738299899” mobile number. A message as follows is received by the GSTIN as a reply instantly if no errors: “EWB No 120023450124 has been rejected on 12/05/2022 12:30:00″

Related Articles

E-Way Bills: How to generate E-Way Bills on E-Way bill portal?

E-Way Bills: How to generate Consolidated E-Way Bills on E-Way bill portal?

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