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There are two modes  of managing your e-way bills:

  1. Web-based
  2. via SMS

A person who wants to generate multiple e way bills can use the web-based facility.

Users who intend to generate a single eway bill or users who do not have the facility to access the website can use the SMS facility to generate eway bills.

SMS facility in EWB also helps at times of emergencies or urgency for many big businesses as well.

1. How to register for SMS facility?

Login to ewaybill portal, Click on ‘Registration’ appearing on the left-hand side of the dashboard and select ‘For SMS’ from the drop-down.

Ewaybill

The mobile number registered for the GSTIN gets partly displayed. Click on ‘Send OTP’. Enter the OTP generated and click on ‘Verify OTP’.

Ewaybill

Only those mobile numbers that are registered with the website can be registered for the SMS facility.

A maximum of two mobile numbers can be registered against one GSTIN.

For multiple user IDs against a single mobile number, Following screen appears:

E way bill

If your mobile number is being used for more than one User IDs created, then you must select the desired user ID/username and click ‘Submit’.

2. How to use the SMS facility for creating/ cancelling E-way bills?

There are a set of SMS codes defined which can be used to work on the eway bills generation/ cancellation.

While using this facility, suppliers or transporter has to ensure that correct information is keyed in, to avoid any errors.

For example, EWBG/EWBT for Eway Bill Generate Request for suppliers and transporters respectively; EWBV for Eway Bill vehicle update Request; EWBC for Eway Bill Cancel Request are the codes.

Overview:

Type the message( code_input info) and send the SMS to the mobile number of the State from which user(taxpayer or transporter) is registered.Eg: 97319 79899 in Karnataka

Type the relevant code for the desired action eg: Generation or cancellation and /or type the input against each code giving single space and wait for validation to take place. Verify and proceed.

Let’s see how to use this SMS facility for different actions as follows:

1. For Suppliers- Generate E-way bills

The format of SMS request is as follows:

EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

Send this SMS to the registered mobile number of the State from which you are operating. Eg: 97319 79899 in Karnataka

Illustration:

Mr A of Bangalore, Karnataka delivering goods worth Rs. 1,00,000 bearing HSN code-7215,  against an invoice he created- No. 1005 dated 27/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 12 AB 2456 covering a distance of 73 km.

The draft SMS to be typed in by Mr. A will be :

“ EWBG OSUP 29AABPX0892K1ZK 560021 1005 27/01/2018 100000.00 7215 73 KA12AB2456 ”

This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users)

A message as follows is received as reply instantly if no errors:

“ E-way bill generated successfully.    E-Way Bill No:181000000287 and date is 27/01/2018 ”

2.For Transporters- Generate e-way bills

The format of SMS request is as follows:

EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist  Vehicle

Send this SMS to the registered mobile number of the State from which you are operating. Eg: 97319 79899 in Karnataka

Illustration:

Sans Transports of Bangalore, Karnataka a GTA delivering goods worth Rs. 1,50,000 bearing HSN code-7215, on behalf of Mr. A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km.
The draft SMS to be typed in by the operator at Sans Transports will be :

“ EWBT OSUP 29AABPX0892K1ZK 29AAEPM1443K1ZP 560021 456 20/01/2018 150000.00 7215 73 KA02AB7542 ”
This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users)

A message as follows is received as reply instantly if no errors:

“ E-way bill generated successfully.    E-way Bill No:171000006745 and date is 20/01/2018 ”

3. Updation of Vehicle Number

The format of SMS request is as follows:

EWBV EWB_NO Vehicle ReasCode

Send this SMS to the registered mobile number of the State from which you are operating. Eg: 97319 79899 in Karnataka

Illustration:

Sans Transports of Bangalore, Karnataka a GTA delivering goods worth Rs. 1,50,000 bearing HSN code-7215, on behalf of Mr. A of Bangalore, Karnataka, against the invoice – No. 456 dated 20/01/2018 to a unit of Mr. B at Kolar, Karnataka through vehicle number KA 02 AB 7542 covering a distance of 73 km has generated the eway bill no. 171000006745 dated 20/01/2018

Suppose the vehicle breaks down during the journey on 20/01/2018 afternoon and Sans Transports arranges alternate vehicle bearing registration number KA 43 AB 2267 for the delivery of the consignment to the destination.

The draft SMS to be typed in by the operator at Sans Transporters will be :

“EWBV 171000006745 KA43AB2267 BRK”

This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users)

A message as follows is received as reply instantly if no errors:

“Vehicle details updated successfully and date is 20/01/2018”

Note: The eway bill cannot be updated with the vehicle details, If in case the validity of the eway bill expires eg. one day in case distance covered is less than 100 km.

4. Cancel E-way bill

The format of SMS request is as follows:

EWBC EWB_NO

Send this SMS to the registered mobile number of the State from which you are operating. Eg: 97319 79899 in Karnataka

Illustration:

Mr A of Bangalore, Karnataka wants to cancel the eway bill generated by him bearing number 160056750192.

The draft SMS to be typed in by Mr. A will be :

“ EWBC 160056750192 ”

This SMS needs to be sent to “ 9731979899 ” mobile number( officially registered for Karnataka users)

A message as follows is received as reply instantly if no errors:

“ eway bill is cancelled successfully ”

Errors are sent to the user as reply messages automatically.

For example: “This eway Bill is not generated by your GSTIN” and so on. Then make the necessary correction in the SMS and resend.

Note the following :

  1. Cancellation is allowed only for generator of the E-Way Bill
  2. Cancellation is allowed with 24 hours of generation of E-Way Bill
  3. The verified e-waybill cannot be cancelled

For Further Reading and Understanding on E-Way Bill:

  1. E-Way Bills: How to generate E-Way Bills on E-Way bill portal?
  2. E-Way Bills: How to generate Consolidated E-Way Bills on E-Way bill portal?

 

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