There can be a lot of mistakes when filling in GST challan for making GST payment. You may also end up paying excess GST due to this. This excess amount is shown as a balance in the Electronic Cash Ledger.
The balance in Electronic Cash Ledger can be claimed as a refund by submitting a refund application form RFD-01. This can be done online on the GST Portal/GSTN
The excess GST paid can be claimed as a refund within two years from the date of payment. This means that if excess GST is paid in the month of November 2017, GST refund application can be submitted until November 2019.
Here is a Step by Step Guide to File RFD – 01 on GST Portal:
Step 1: Login to the GST portal.
Step 2: Go to ‘Services’ > ‘Refunds’ > ‘Application for Refund’
Step 3: Select ‘Refund of Excess Balance in Electronic Cash Ledger’ and click on ‘CREATE’.
Step 4: Once you click on ‘CREATE’ in the above step, balance amount available in Electronic Cash Ledger will be auto-populated in the form.
Step 5: You can enter values of the refund to be claimed in the editable ‘Refund Claimed’ table. The refund amount can be less than or equal to the amount available in Electronic Cash Ledger.
Click on “Click to view Electronic Liability Ledger” to get details of liabilities/dues relating to returns/other demands.
Step 6: Click on “GO BACK TO REFUND FORM” after viewing the outstanding demand.
Step 7: Select the bank account (in which you want the refund to be credited) from the drop-down.
Step 8: To upload the supporting documents, please follow the steps below:
1. Give the description to the document
2. Click on “Choose File” to add the document
3. Click on “Delete” icon to delete the uploaded document
Click on “SAVE” after completion of uploading the document
Step 9: Click on “PREVIEW” to download the form in PDF.
After reviewing the draft, click on “PROCEED” to submit the form.
Step 10: Select the checkbox in the declaration. Select the name of the ‘Authorised Signatory’ from the drop-down.
Based on the type of your organisation click on “SUBMIT WITH DSC” or “SUBMIT WITH EVC”.
In case of DSC, select the certificate of the authorised signatory and click on ‘SIGN’ button.
In case of EVC, enter the OTP received on the mail ID or mobile number of the authorised signatory and click on ‘VERIFY’.
Step 11: Once RFD-01 is filed ARN will be generated and “Refund ARN Receipt” can be downloaded as PDF document from ‘Services’> ‘Refunds’> ‘My Saved/ Filed Applications’.
Filed applications can be tracked using the “Track Application Status” under Refunds.
After inspection by a GST authorities refund amount will be debited to Electronic Cash Ledger and credited to the applicant bank account.
For Further Reading and Understanding: