Complete GST lifecycle on one platform Complete GST lifecycle on one platform
Hyper-automation Hyper-automation
Smart reports & recon Smart reports & recon
Accurate filing Accurate filing

How to enter HSN Code in Tally ERP 9 Release 6

By Annapoorna

|

Updated on: Jan 12th, 2022

|

10 min read

social iconssocial iconssocial iconssocial icons

HSN code refers to the Harmonized System of Nomenclature code and is used for classifying the goods under GST. It is an internationally accepted product coding system created under the General Agreement on Tariffs and Trade (GATT). In this article, we will explain to you how to configure HSN codes in Tally ERP 9 Release 6. You can enter the HSN codes in Tally ERP 9 at various levels in the manner explained below.

Turnover Criteria for Quoting HSN codes

Under GST Act, requirement of quoting  the HSN codes in the invoices depends upon the turnover of the business in the preceding financial year.

Below table will help you understand in detail. It is applicable from 1st April 2021, vide the CGST notification number 78/2020 dated 15th October 2020.   

Turnover*Type of Invoice documentNo. of digits of HSN to be declared
Up to 5 crore
Mandatory for B2B tax invoices4
Optional for B2C tax invoices4
More than 5 croreMandatory for all invoices6

*Annual aggregate turnover for the previous financial year, i.e., for reporting invoice in FY 2021-22, turnover to be referred must be of FY 2020-21.

Specifying HSN code and tax rate on Tally

Based on your business requirements, you can provide HSN codes and tax rates at different levels.

Business requirementLevel of reporting
Most of the goods have the same HSN code and tax rateAt company level
A group of items have the same HSN code and tax rate
  • At company level for all items
  • At stock group level only for the set with different HSN and tax rate
A few items have different HSN codes and tax rates
  • At company level for all items
  • At stock item level for the items with different HSN code and tax rate
Want to apply the same HSN code and tax rate for different transaction typesAt sales/purchase ledger group level for all items
Want to segregate sales or purchase of items with the same HSN code and tax rateAt sales/purchase ledger level
Change the tax rate (not HSN code) during transactionAt transaction level

Company Level

If you have the same HSN code for all the goods and services, then all you need to do is simply set these values at the company level once and it will get quoted in your invoices for all the goods and services that you deal with.

To configure this , go to “Company Features” > “Statutory & Taxation” > Against “Set/alter GST details”, enter “Yes”. Enter HSN code applicable for the company here.

Company Level
Company Level
Company Level
Company Level
Company Level

Stock Group Level 

If a specific group of items attract a different rate, then you can also configure the HSN at the Stock Group level. The rate specified at the group level is applicable to all the items in that group.

To configure this, Go to Inventory Information > Stock Groups > Create > Set alter GST details > Enter Yes > Click Tax rate history button on the right side. Enter HSN Code here.

Stock Group Level
Stock Group Level
Stock Group Level
Stock Group Level
Stock Group Level

Stock Item Level

If a few items in a stock group attract a different rate, then set up HSN code at the stock item level for those stock items. This will override the rates specified at the stock group level. For instance, you have five stock items, say item A, B, C, D and E under the same stock group. Item D and E have different HSN codes from A, B and C. Then you can specify different HSN codes for item D and E at stock item level.

To configure this, go to “Inventory Information” > “Stock Item” > click on “Create” > Against “Set/alter GST details”, enter “yes”. Click on the “Tax rate history” button on the right side and enter the relevant HSN code here.

Stock Item Level
Stock Item Level
Stock Item Level
Stock Item Level
Stock Item Level

Ledger Group Level

If you would like to apply the same HSN code for different types of transactions, you can specify HSN code at ledger group level for sales, purchase, expense and income groups. For instance, you are selling the goods on which the same HSN code is applicable, then you can configure the HSN code at the sales level. It will show the same HSN codes on all sales invoice.

Ledger Group Level
Ledger Group Level
Ledger Group Level
Ledger Group Level
Ledger Group Level

To configure this, Go to “Accounts Information” > “Groups” > click on “Create” > Select the “Sales Group” (Select the ledger group for which you want to set up HSN code) > Against “Set/ alter GST details”, enter “Yes” and enter the HSN code here. In this way, you can create HSN codes in Tally at the various levels applicable to you.

In case you want assistance in filing GST returns ,then you can use ClearGST software. It easily integrates with Tally, Excel & other accounting software. You can import invoice level data for sales and purchase in the ClearGST software and then it will calculate the data points to be filled on various GST return forms. It automatically populates a lot of data to make sure the return is error free.

You can also easily create a purchase invoice also using ClearOne software.

Related Articles

How to Record, View & Bulk Import Invoices? 

Tally ERP 9 Solutions Integration with ClearTax GST

Creating sales invoice in Tally ERP 9 Release 6 under GST 

Creating purchase invoice in Tally ERP 9 Release 6 under GST

inline CTA
India’s Fastest and Most Advanced 2B Matching
Maximise ITC claims, use smart validations to correct your data and complete 2B matching in <1 minute
About the Author

I preach the words, “Learning never exhausts the mind.” An aspiring CA and a passionate content writer having 4+ years of hands-on experience in deciphering jargon in Indian GST, Income Tax, off late also into the much larger Indian finance ecosystem, I love curating content in various forms to the interest of tax professionals, and enterprises, both big and small. While not writing, you can catch me singing Shāstriya Sangeetha and tuning my violin ;). Read more

CONTENTS

Clear offers taxation & financial solutions to individuals, businesses, organizations & chartered accountants in India. Clear serves 1.5+ Million happy customers, 20000+ CAs & tax experts & 10000+ businesses across India.

Efiling Income Tax Returns(ITR) is made easy with Clear platform. Just upload your form 16, claim your deductions and get your acknowledgment number online. You can efile income tax return on your income from salary, house property, capital gains, business & profession and income from other sources. Further you can also file TDS returns, generate Form-16, use our Tax Calculator software, claim HRA, check refund status and generate rent receipts for Income Tax Filing.

CAs, experts and businesses can get GST ready with Clear GST software & certification course. Our GST Software helps CAs, tax experts & business to manage returns & invoices in an easy manner. Our Goods & Services Tax course includes tutorial videos, guides and expert assistance to help you in mastering Goods and Services Tax. Clear can also help you in getting your business registered for Goods & Services Tax Law.

Save taxes with Clear by investing in tax saving mutual funds (ELSS) online. Our experts suggest the best funds and you can get high returns by investing directly or through SIP. Download Black by ClearTax App to file returns from your mobile phone.

Cleartax is a product by Defmacro Software Pvt. Ltd.

Company PolicyTerms of use

ISO

ISO 27001

Data Center

SSL

SSL Certified Site

128-bit encryption