Business compliance keeping you awake?
Cleartax's wide range of compliance services is here for you
Explore Now

Employment Offer Letter Format

Updated on: Oct 12th, 2021


6 min read

social iconssocial iconssocial iconssocial icons

Employee offer letter is one of the most important documents at the time of employee on-boarding. It is a formal letter given by the company offering an employment to a selected candidate.

An offer letter is drafted on the letterhead of the company and is a very critical document containing important information relating to the employee’s terms of employment.

Details mentioned in the Employee Offer Letter:

  1. Designation: It clearly states the designation of the employee in the company such as Manager, Executive, Vice President etc.
  2. Salary details: It provides details of the monthly/annual salary at which the candidate is being hired in the company. It also provides the breakup of the salary vis a vis basic pay, allowances, PF contribution, bonus etc.
  3. Benefits: It contains the details of benefits offered by the company in addition to the salary; for instance, their medical insurance, vacation and sick leaves, expense reimbursements etc.
  4. Documents required at the time of joining: It also provides the list of documents required to be submitted at the time of joining. The documents are used for verification purposes such as educational certificates, salary certificates and experience certificates from the previous employers.
  5. Notice period: Notice period is the time period served in the company after resigning from the job. The offer letter should clearly state the notice period required to be served in the company in the event of the resignation by the employee.
  6. Probation period: Sometimes new employees are kept for a certain duration of probation mentioned in the offer letter to check their suitability for the job offered. During this time period, an employee’s performance is assessed against the job requirements. After completion of the probation period, the candidate may be retained or removed from the job depending upon his/her suitability for the job.

The candidate must read the offer letter carefully as it outlines the relevant details about the job and the company. If the candidate is satisfied with the terms of the contract and is willing to join the company, then he must accept the offer within the time period stipulated in the offer letter. This is because the company can withdraw the offer on expiry of such stipulated time period.

Related Products and Services

PLC Regsitration

LLP Registration

OPC Registration

GST Registration

Traders Package

Presumptive Business Tax Returns

Startup Services


Digital Signature

inline CTA
Get an expert at affordable price
For ITR, GST returns, Company Registration, Trademark Registration, GST Registration

Clear offers taxation & financial solutions to individuals, businesses, organizations & chartered accountants in India. Clear serves 1.5+ Million happy customers, 20000+ CAs & tax experts & 10000+ businesses across India.

Efiling Income Tax Returns(ITR) is made easy with Clear platform. Just upload your form 16, claim your deductions and get your acknowledgment number online. You can efile income tax return on your income from salary, house property, capital gains, business & profession and income from other sources. Further you can also file TDS returns, generate Form-16, use our Tax Calculator software, claim HRA, check refund status and generate rent receipts for Income Tax Filing.

CAs, experts and businesses can get GST ready with Clear GST software & certification course. Our GST Software helps CAs, tax experts & business to manage returns & invoices in an easy manner. Our Goods & Services Tax course includes tutorial videos, guides and expert assistance to help you in mastering Goods and Services Tax. Clear can also help you in getting your business registered for Goods & Services Tax Law.

Save taxes with Clear by investing in tax saving mutual funds (ELSS) online. Our experts suggest the best funds and you can get high returns by investing directly or through SIP. Download Black by ClearTax App to file returns from your mobile phone.

Cleartax is a product by Defmacro Software Pvt. Ltd.

Company PolicyTerms of use


ISO 27001

Data Center


SSL Certified Site

128-bit encryption