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Joint Declaration Form EPF

By Mayashree Acharya


Updated on: Oct 9th, 2023


5 min read

A joint declaration form is an Employees’ Provident Fund (EPF) form used to correct Provident Fund (PF) member details. It is a combined form that the employee and employer sign and submit to the regional PF commissioner to update the wrong information entered in the employees’ PF accounts.

Rectifying errors in the PF account is necessary since mistakes in the name or incorrect date of birth can create problems during PF withdrawal. The details of an EPF member on the PF portal should be correct since EPF claim, transfer and refund are executed online. 

There are two ways to rectify the details of the PF account. One is by updating details on the member e-sewa portal. However, only basic information can be updated on the member e-sewa portal, while the other details can be updated through the EPF joint declaration form.

Update Details Through Joint Declaration Form EPF

An EPF member should fill out the joint declaration form to correct details like father’s name, joining date, etc., as these details will be verified against the Aadhaar. The details that can be changed or corrected through a joint declaration form EPF are as follows:

  • Name
  • Father or Husband’s name
  • PF or EPS account number
  • Date of birth
  • Joining date
  • Date of leaving

Update Details Through Member e-Sewa Portal

EPF members can correct or update only the basic details by logging into the Member e-Sewa portal. After logging into the portal, the members can log in and change their name, date of birth, and mobile number. However, the name, date of birth and mobile number should be the same as provided in the Aadhaar card since the Aadhaar card is linked with the EPF member account. To change other details, the joint declaration form must be submitted to the PF office.

Sample of Joint Declaration Form EPF

Submission of Joint Declaration Form EPF

The EPF members or employees should physically submit the joint declaration form to the regional PF office with which the company or establishment is registered. The employees should enter the following details on the joint declaration form EPF:

  • Date of form submission
  • Regional PF commissioner address
  • Name and company name
  • Correct particulars, i.e., particulars that need to be corrected or updated in the PF member account
  • Wrong particulars, i.e., particulars that have been wrongly entered in the PF member account
  • Signature of the applicant, name of the authorised signatory for the establishment and signature of establishment with its seal

After filling in the above details on the form, the employees should attach self-attested identity proof documents to support the correction claim and submit the form to the regional EPFO office where the establishment is registered.

Documents Required For Joint Declaration Form 

The PF office accepts the following self-attested documents to make the changes in the PF member account details:

  • PAN card 
  • Voters’ identity card 
  • Passport
  • Driving license 
  • Aadhar card

Disclaimer: The materials provided herein are solely for information purposes. No attorney-client relationship is created when you access or use the site or the materials. The information presented on this site does not constitute legal or professional advice and should not be relied upon for such purposes or used as a substitute for legal advice from an attorney licensed in your state.

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Quick Summary

The joint declaration form is used to correct PF member details. It is crucial for accurate PF withdrawals and online transactions. It can be submitted to the regional PF office after form completion and relevant self-attested documents. The name, father's name, date of birth, and more can be updated through this form or the e-Sewa portal.

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