Joint Declaration Form EPF

A joint declaration form is an Employees’ Provident Fund (EPF) form used to correct Provident Fund (PF) member details. It is a combined form that the employee and employer sign and submit to the regional PF commissioner to update the wrong information entered in the employees’ PF accounts.

Update Details Through Joint Declaration Form EPF

An EPF member should fill out the joint declaration form to correct details like father’s name, joining date, etc., as these details will be verified against the documents submitted for verification. 

The Joint Declaration Form can be submitted physically to the regional PF office or can be uploaded online on the official EPFO website. The details that can be changed or corrected through a joint declaration form EPF are as follows:

• Name
• Father or Husband’s name
• PF or EPS account number
• Date of birth
• Joining date
• Date of leaving

EPF Joint Declaration Form PDF Download

Download the PDF version of the Joint Declaration Form.

Physical Submission of Joint Declaration Form EPF 

The EPF members or employees should physically submit the joint declaration form to the regional PF office with which the company or establishment is registered. The employees should enter the following details on the joint declaration form EPF:

• Date of form submission
• Regional PF commissioner address
• Name and company name
• Correct particulars, i.e., particulars that need to be corrected or updated in the PF member account
• Wrong particulars, i.e., particulars that have been wrongly entered in the PF member account
• Signature of the applicant, name of the authorised signatory for the establishment and signature of establishment with its seal

After filling in the above details on the form, the employees should attach self-attested identity proof documents to support the correction claim and submit the form to the regional EPFO office where the establishment is registered.

Online Submission of Joint Declaration Form

1. Visit the official website of the Employees' Provident Fund Organisation (EPFO)
2. Login to your Account. If you are an employee, log in using your Universal Account Number(UAN) and password. Employers can login using their Employer's Provident Fund login credentials
3. After logging in navigate to ‘Online Services’
4. Search for option to update or correct EPF details and then select the Joint Declaration Form
5. Fill in the required information
6. Attach the relevant supporting documents like Aadhar card, PAN Card etc
7. Submit the Joint Declaration Form online through the EPFO Portal
8. Once submitted, status can be checked to ensure that the updates are processed on time

Documents Required For Joint Declaration Form 

The changes to be made are classified as major and minor changes. For minor changes, at least two documentary proofs must be submitted, and for major changes, at least three documentary proofs must be submitted.

The PF office accepts the following self-attested documents to make the changes in the PF member account details:

• PAN card 
• Voters’ identity card 
• Passport
• Driving license 
• Aadhar card
• Birth Certificate
• School leaving certificate

Refer to EPFO Circular dated 26th March 2024 to learn more about the Joint Declaration Form, the classification of major and minor change requests, the list of acceptable documents for each type of change request, etc.

Final Word

Rectifying errors in the PF account is necessary since mistakes in the name or incorrect date of birth can create problems during PF withdrawal. The details of an EPF member on the PF portal should be correct since EPF claim, transfer and refund are executed online.