einvoice1.gst.gov.in or the e-invoice portal is the first Invoice Registration Portal (IRP), maintained by the National Informatics Centre (NIC). This portal allows eligible GST-registered businesses to generate and validate an Invoice Reference Number (IRN) for e-invoices complying with the GST rules. The e-invoicing system initially became applicable on 1st October 2020 for large taxpayers and is extended to small taxpayers with a turnover over Rs.5 crore since 1st August 2023. You can use Clear IRP, government-approved IRP or e-invoice portal as alternative for seamless e-invoicing experience.
This article navigates through the facilities available on the e-invoicing portal by NIC before and after logging into it, along with step-by-step guide.
Key takeaways-
- einvoice1.gst.gov.in is NIC’s first official portal for registering GST e-invoices, apart from einvoice2.gst.gov.in.
- It enables taxpayers to generate IRNs and verify invoice details online.
- Website features differ before and after login, offering compliance tools and reports.
- Mandatory for businesses with turnover above Rs.5 crore since August 2023.
- Apart from NIC, government-approved private IRPs like Clear IRP offer alternatives.
einvoice1.gst.gov.in is the first website for generating Invoice Reference Numbers (IRN) for e-invoices. The NIC’s einvoice1.gst.gov.in makes it possible for such taxpayers to register, and bulk upload invoices to obtain IRN, validate, track and cancel e-invoices, etc.
Taxpayers with aggregate turnover above Rs.5 crore currently must generate e-invoices. Meantime, India’s smart compliance solution, Clear has also been authorised by the GST Network to be the official IRP in India.
The following facilities or functions are available on the e-invoice portal-
Below is the main menu screen of NIC’s einvoice portal after a successful login:
From the above it is observed that there are five main options available:
The e-invoice menu on GST e invoice login contains the following sub-menus:
This option can be used to generate an MIS report. A list of invoices uploaded would be provided based on selected parameters and selected dates. This list can also be exported in excel format using the ‘Export to Excel’ tab.
A large business entity may have different people performing different roles in relation to invoices in an organisation. This portal allows controlling access of such users depending on their role.
As can be seen from the above figure, the various options provided are ‘Create Sub-User’, ‘Freeze Sub-User’, ‘Update Sub-User’ and ‘Change password’. Each such sub-user can generate, cancel and/or report the generation of Invoice Reference Number. The sub-users would each be provided separate login credentials with their user ID being the same as that of the main user, except for the addition of a suffix.
In case the taxpayer chooses to directly integrate his ERP system or through GSP with the e-Invoicing system, click on ‘API Registration’ option > IP whitelisting to register your IP address with the portal.
Thereafter, select ‘Create API User’ under the ‘User Credentials’ option to register the GSTIN for the API interface and set the login credentials. In case the sister concern of your GSTIN has already registered for the API interface then the details thereof will be displayed. Enter the client ID and client secret to set the login credentials for your concern.
The user can frequently change the password using this option.
It may be a tedious task to enter business details every time an e-invoice is prepared. Hence, it is possible to use this option to auto-populate certain fields while creating the e-invoice by pulling the data from the GST common portal.
The ‘e-way bill’ option can be used to fill up Part A of the e-way bill with only the vehicle number remaining to be entered in Part B.