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IRP, known as the Invoice Registration Portal is instrumental in validating the genuineness of the invoices used in the GST ecosystem. It generates and assigns IRN to every GST invoice.
The infrastructure to support the trial version of the e-invoicing system was first made available for voluntary use from 1st January 2020. The Invoice Registration Portal (IRP) plays a key role in running the show.
26th December 2022
The CBIC has clarified that there is no proposal before the GST Council and no plans of the government to implement the next phase of e-invoicing for those businesses with turnover over Rs.5 crore from 1st January 2023.
11th October 2022
The GST Council may implement the next phase of e-invoicing for businesses with an annual turnover of more than Rs.5 crore from 1st January 2023. The system may get extended to businesses with a turnover of over Rs.1 crore by the end of the next fiscal year.
1st August 2022
The e-Invoicing system for B2B transactions has now been extended to those with an annual aggregate turnover of more than Rs.10 crore up to Rs.20 crore starting from 1st October 2022, vide notification no. 17/2022.
The Invoice Registration Portals (IRPs) act as Registrars and operate through a website to assign Invoice Reference Numbers (IRNs) to each invoice/credit note/debit note. The invoice details can be uploaded onto the IRP using a prescribed mode to either generate or validate the IRN of the invoice uploaded. Only such invoices with an authorised IRN will be considered valid as per law.
At present, NIC-managed IRP is in use at https://einvoice1.gst.gov.in/. Apart from that, Clear is GOI’s certified/authorised IRP provider. Likewise, the government is adding multiple Registrars (IRPs).
The IRP performs the following tasks:
1. Generation of hash/IRN for invoices:
When the invoices have been uploaded without hash, the IRP generates the hash/IRN for that invoice in the prescribed format based on the IRN parameters.
2. De-duplication check:
The IRP conducts a check of the hash/IRN of an invoice for any duplication or repetition by comparing the same with information stored in the Central Depository.
3. Digital Signing of validated invoices:
All the validated invoices are digitally signed by the IRP using the private key of the IRP. This digitally signed JSON is then made available to the supplier.
4. Generation of QR codes in respect of validated invoices:
A QR code is also generated for each invoice by the IRP, along with the digital signature. The taxpayer can use the resulting QR code to verify/print the invoice and have a quick view/access on handheld devices. This feature is handy for tax officers and other stakeholders to verify certain details when they have no/limited access to the internet. The following parameters will be available through the QR code:
5. Sending the invoice via e-mail:
The IRP send a validated invoice to the e-mail address of the seller.
6. Offline app:
The IRP will provide an offline app to authenticate the QR code of an invoice offline and view its basic details. The complete details of the invoice would be available only after connecting to the portal.
7. Integration with GST and e-way bill system:
The uploaded invoice details will automatically be shared with the GST system, which will allow for the automatic updating of GSTR-1 (of the seller). Further, the details will also be automatically shared with the e-way bill system wherever required to create an e-way bill even simpler. The e-way bill system would only then require a vehicle number to complete the process of creating an e-way bill.
E-invoicing ensures that a particular standard or format is followed for the electronic reporting of invoice details. GST taxpayers must follow a prescribed format that helps the system read the output generated by another system (inter-system readability). Therefore, if the details of the invoices are reported as per the prescribed format, it will result in a major improvement in automating the process of filing returns.
Thus, it can be concluded that the purpose of the Invoice Registration Portal (IRP) is not to generate e-invoices online but only to register the details of the invoices generated by the entity on a day-to-day basis. The invoice should be available as a JSON file using an offline tool to upload details of the invoices into the IRP. The ERP must be integrated with the e-invoice system via API, either directly or through GSPs.
Multiple modes have been proposed for registering the invoice on the IRP: