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How to Cancel an SRN Approved by ROC?

By Mayashree Acharya

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Updated on: Oct 6th, 2023

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4 min read

Every company needs to file e-forms with the Registrar of Companies (ROC) through the Ministry of Company Affairs (MCA) website. After submitting the forms and making the payment of the fees on the MCA website, the company will get an acknowledgement of the filing of the form, i.e. challan copy or receipt.

An SRN (Service Request Number) is printed on the left-hand side of the challan copy or receipt. An SRN is a unique nine-character alphanumeric string allotted for each e-form filed on the MCA website. Through SRN, the company can track and check the approval status of the transaction for which a form is filed on the MCA website.

Process to Cancel an Approved SRN

When a company files an e-form with wrong particulars with the ROC and SRN gets approved, the company can apply for cancelling the approved SRN. The entire process of cancelling the approved SRN is offline. The process to cancel approved SRN is as follows:

  • Visit the respective ROC of the state where the company’s registered office is situated.
  • Submit an application for cancellation of SRN with the required documents.
  • The ROC will scrutinise the application and documents. It usually takes 15-25 days to process the application.
  • Suppose the ROC finds grounds of defectiveness in the form for which SRN cancellation is sought. In that case, the ROC will approve the application for cancellation of SRN and communicate its approval to the company through email registered on MCA master data.
  • After the cancellation of the approved SRN, the company will be able to file the e-form again on the MCA portal. 

Documents Required to Cancel an Approved SRN

The documents to be submitted along with the application for cancellation of SRN are:

  • Affidavit from the director.
  • Undertaking/declaration duly signed by the director of the company.
  • ROC challan that needs to be cancelled.

Draft Format of the Application for Cancellation of Approved SRN

A company can cancel an approved SRN, including the approved SRN of AOC-4 form, after giving the application for cancellation of approved SRN to the respective ROC where the company’s registered office is situated along with the supporting documents. However, the ROC has the discretionary power to approve or cancel the application. If the ROC approves the cancellation of the approved SRN, the company can file a fresh/revised form by paying the fee.

Disclaimer: The materials provided herein are solely for information purposes. No attorney-client relationship is created when you access or use the site or the materials. The information presented on this site does not constitute legal or professional advice and should not be relied upon for such purposes or used as a substitute for legal advice from an attorney licensed in your state.
 

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Quick Summary

All companies must file e-forms through MCA website and receive an SRN for tracking; process to cancel an approved SRN involves submitting an application to the ROC. Required documents include an affidavit, undertaking/declaration, ROC challan. ROC has discretion to approve or cancel the application for SRN cancellation.

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