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FSSAI Registration Process – Documents Required, Benefits, Penalty

Updated on:  

08 min read

FSSAI stands for Food Safety and Standards Authority of India which is an organization that monitors and governs the food business in India. It is an autonomous body that is established under the Ministry of Health & Family Welfare, Government of India.

The FSSAI has been established under the Food Safety and Standards Act, 2006 (FSS Act) which is a consolidating statute related to food safety and regulation in India. It ensures the food products undergo quality checks thereby curtailing the food adulteration and sale of sub-standard products. It is responsible for the registering and licensing of the Food Business Operators (FBO) in India and it lays down the rules and regulation for running the food business in India.

FSSAI Registration/License

Every food business operator involved in the manufacturing, processing, storage distribution and sale of food products must compulsorily obtain FSSAI Registration or License.

FSSAI Registration is different from the FSSAI License in the sense that depending on the size and nature of the business, FBO should obtain the necessary registration or license.

It is a 14-digit registration or a license number that is printed on all the food packages. The 14 digit registration number gives details about the assembling state, producer’s permit. This registration procedure is aimed to create more accountability on the FBO to maintain the quality of the food products. The licensing and registration procedure and requirements are regulated by Food Safety & Standards (Licensing and Registration of Food Business) Regulations, 2011.

Types of FSSAI Registration

FSSAI registration or license is based on the business volume and premises. Depending upon the installed capacity or turnover or location, applicant premises are eligible for the license such as basic license, central license, and state license.

Procedure for Obtaining FSSAI Registration/License

  • FSSAI registration is initiated by submitting Form A (application for Registration) or Form B (application for State and Central License) to the Food and Safety Department or by applying online on the FoSCoS portal.
  • The application must be accompanied by the required documents. It must be submitted to the Food and Safety Department or uploaded online on the FoSCoS portal at the time of filling up the application.
  • This application can be accepted or it may be rejected by the Department within 7 days from the date of receipt of an application and the rejection has to be intimated to the applicant in writing.
  • If the application is accepted, then the department will grant a registration certificate with the registration number and the photo of the applicant.
  • FBO should prominently display the certificate of registration at the place of business during business hours.

The common documents required for Basic, State and Central Registration are a passport photo and a photo ID proof.

FSSAI Registration Requirement

FSSAI Registration is a basic license and it is required for all the FBO involved in the small-scale food business. This category covers the following businesses:

  • Any FBO with an annual turnover of not more than Rs. 12 lakh.
  • Petty retailer dealing in food products.
  • Any person who manufactures or sells any food article by himself.
  • Food sale is done by the temporary stall holder.
  • Any individual who distributes food in any religious or social gathering except a caterer.
  • Small-scale or cottage industries dealing in the food business and the following:
1Food production capacity (other than milk and meat)Up to 100 kg/ltr per day
2Procurement, handling and collection of milkUp to 500 ltr per day
3Slaughtering capacity2 large animals or 10 small animals or 50 poultry birds per day or less

FSSAI License Requirement

For all other FBO apart from small-scale business, the FSSAI license has to be obtained. FSSAI License can be classified into two categories i.e. State FSSAI License and Central FSSAI License based on the size of the business whether it is a medium scale or large scale business.

Generally, FBO who are large manufacturers, importers, exporters dealing in large-scale food business need to obtain FSSAI registration from the central government and FBO with small to medium-sized manufacturing units, transporters, marketers, traders, etc., need to take FSSAI registration from the state government. To apply for State License the FBO must have a turnover between Rs 12 lakh to Rs 20 crore.

Other conditions include manufacturing units having a capacity of 2MT per day, dairy units handling business up to 5000 litres per day. 3-star hotels and above, repackers, relabelling units, clubs, canteens all catering business irrespective of their turnover need to apply for the license. The tenure of the license being a maximum of 5 years and a minimum of 1 year.

To apply for a central license the FBO must have a turnover exceeding Rs. 20 crores and needs to have operations in two or more states. All importers and exporters need to apply for this license. The maximum tenure is 5 years and the minimum is 1 year.

Documents Required For Obtaining the Central License

  • Form B duly completed and signed
  • Plan of the processing unit showing the dimensions and operation-wise area allocation   
  • List of Directors/ Partners/ Proprietor with address, contact details, and photo ID
  • Name and list of equipment and machinery used with the number and installed capacity
  • List of food category to be manufactured
  • Authority letter from manufacturer nominated a responsible person name and address
  • Analysis report of water to be used in the process to confirm the portability
  • Source of raw material for milk, meat etc
  • Recall plan wherever applicable
  • Ministry of Commerce Certificate for 100% EOU
  • NOC/PA document issued by FSSAI
  • IE code document issued by DGFT
  • Form IX
  • Certificate from Ministry of Tourism  
  • Proof of possession of premises
  • Partnership deed/ affidavit of proprietorship
  • NOC and copy of License from the manufacturer
  • Food safety management system plan or certificate
  • NOC from the municipality or local body
  • Supporting document for proof of turnover and transportation
  • Declaration form

Documents required For Obtaining the State License

  • Form B duly completed and signed
  • Plan of the processing unit showing the dimensions and operation-wise area allocation   
  • List of Directors/ Partners/ Proprietor with address, contact details, and photo ID
  • Name and list of equipment and machinery used with the number and installed capacity
  • List of food category to be manufactured
  • Authority letter from manufacturer nominated a responsible person name and address
  • Analysis report of water to be used in the process to confirm the portability
  • Proof of possession of premises
  • Partnership deed/ affidavit of proprietorship
  • NOC and copy of License from the manufacturer
  • Copy of certificate obtained under Coop Act 1861/Multi state Coop Act 2002
  • Food safety management system plan or certificate

There are different forms and documents which are required to be submitted conversion, renewal, and modification of license.

Kinds of Businesses that Require FSSAI Registration/License

The following kinds of business mandatorily require to obtain an FSSAI Registration/License:

  • Petty retailers and retail shops such as Retail Shop, Snacks shop, Confectionery or Bakery Shop, etc.
  • Temporary stalls or fixed stall or food premise involved in preparation, distribution, storage and sale of food products such as Gol gappa stall, chat stall, fruits/vegetables vendors, Tea Stall, snacks stall, Bread pakoda stall, Samosa stall, Chinese food stall, South Indian food stall, sweet stall, juice shops, etc.
  • Hawkers who sell packaged or freshly prepared food by travelling (usually on foot or movable carts) from one location to other.
  • Dairy Units including Milk Chilling Units, Petty Milkman and Milk Vendors.
  • Vegetable Oil Processing Units.
  • Slaughtering house such as meat shop, mutton shop, chicken shop, lamb meat, etc.
  • Meat Processing and Fish Processing units.
  • All Food Manufacturing/ Processing units that include Repacking of food.
  • Proprietory food and Novel food.
  • Cold/refrigerated storage facility.
  • Transporter of food products having a number of specialised vehicles like insulated refrigerated van/wagon, milk tankers, food wagons, food trucks, etc.
  • Wholesaler, supplier, distributor and marketer of food products.
  • Hotels, Restaurants and Bars.
  • Canteens and Cafeteria including mid-day meal canteens.
  • Food Vending Agencies and Caterer.
  • Dhaba, PG providing food, Banquet halls with food catering arrangements, Home Based Canteens and Food stalls in fairs or religious institutions.
  • Importers and Exporters of food items including food ingredients.
  • E-Commerce food suppliers including cloud kitchens.

The type of FSSAI license/registration required by each of the kinds of the above-mentioned businesses depends on their eligibility criteria. The eligibility criteria for each kind of business and type of license/registration is provided on the FSSAI.

Benefits of Procuring FSSAI Food License

Obtaining a license can provide the food business with legal benefits, build goodwill, ensure food safety, create consumer awareness, and assist in business expansion. Also, it helps regulate, manufacture, storage, distribution and sale of import food.

Consequences of Non-Compliance

Any registered or licensed person under the FSSAI has to adhere to the rules and regulation under the FSS Act, 2006. Food safety officer generally conducts the inspection of the food business operator’s facility and identifies the level of compliance with the regulation using a checklist. Based on the compliance level, the food safety officer marks it as:

  • Compliance (C)
  • Non-compliance (NC)
  • Partial compliance (PC)
  • Not applicable/Not observed (NA)

Based on the above, the food safety officer might issue an improvement notice where ever required per Section 32 of the FSS Act, 2006. If the business operator fails to comply with the improvement notice, the officer after giving the licensee an opportunity to show cause may cancel his license. Any food business operator aggrieved by an improvement notice can appeal to the State Commissioner of Food Safety. The decision thereon can be challenged through appealing to the Food Safety Appellate Tribunal/High Court.

Penalty for Non- Compliance

Listed is the penalty for various type of non-compliance:

1Food quality not in compliance with act2 Lakh Petty manufacturer – 25,000/-
2Sub-standard food5 Lakh
3Misbranded Food3 Lakh
4Misleading advertisement or false description10 Lakh
5Extraneous matter in food1 Lakh
6Failure to comply with Food safety officer direction2 Lakh
7Unhygienic processing or manufacture1 Lakh

Renewal of FSSAI License

The FSSAI license is essential to commence the food business, similarly, it is imperative to renew the license. The license is issued for a validity of 1 year or 5 years, so the business must apply for renewal 30 days prior to the expiry of the current license.

Frequently Asked Questions

What is Improvement Notice & who issues it?

An improvement notice is if a Food Business Operator fails to comply with the food regulations set in the FSS Act, 2006. An improvement notice can be issued by a Designated Officer (DO) of the food safety department.

When can a DO suspend the license?

If the food business operator has failed to comply with an improvement notice, his licence can be suspended by the DO, after allowing him to show cause.

Can an appeal be filed against an Improvement notice, suspension/ cancellation of license?

Yes, any Food Business Operator (FBO) can appeal to the State Commissioner of Food Safety, if he/she is aggrieved by the improvement notice or suspension/cancellation of licence. The decision of the Food and Safety Commissioner shall be final. Alternatively, an FBO can also approach the Food Safety Appellate Tribunal/ High Court of their respective States/UTs to challenge the notice.

What is the time frame for appealing to the State Commissioner of Food Safety?

Any FBO can appeal to the Commission of Food Safety within 15 days from the date on which a notice of the decision was served.

Can a license be modified? What is the fee for such modification?

If you intend to make changes to your license, you can do so. If you wish to make changes to the information in Form C a modification fee may apply which is equal to a one-year license fee. There are no charges levied for changes to other parts of the license.

Can I convert a manually issued license to online? How?

Yes, you can convert a manually issued license to an online one during the renewal process. You can approach the concerned Designated Officer of that area. A Designated Officer can then create a USER ID and issue a system-generated license number which can be renewed through an online process to you.

What are the different categories of license?

The FSS (Licensing & Registration) Regulations, 2011, licenses and registrations are granted to Food Business Operators in a 3 tier system, such as: – Registration – State license – Central License

If medical stores are selling dietary food and need to get a license if they are selling dietary foods and or plant-based supplements (nutraceuticals)?

All Food Business Operators and, including medical stores, have to get FSSAI license/registration. It is mandatory, and non-compliance may result in heavy penalties.

What is the FSSAI License Validity Period in India?

An FSSAI license can be acquired for a period ranging anywhere from 1 year to 5 years. You can while applying for an FSSAI License decide for how long you wish to obtain the FSSAI License. Your fee may also vary according to the period chosen.

How to renew your Registration/license after expiry?

You need to renew your FSSAI Registration/license before the expiry of its validity period. In case you end up missing the date of renewal of the application, you will have to apply for a fresh FSSAI license if you wish to continue your food business operations.

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