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Auto Population of e-Invoice Details Into the GSTR-1

Updated on :  

08 min read.

The Central Board of Indirect Taxes & Customs (CBIC) has facilitated the auto-population of e-invoice details into the GSTR-1 return on the GST portal.  All taxpayers who issue e-invoices after obtaining the IRN (Invoice Reference Number) from the IRP (Invoice Registration Portal) will get the details of such e-invoices auto-populated in the respective tables of the GSTR-1.

As per advisory dated 30th November 2020, transactions will be reflected in an incremental manner on T+2 day basis, such that within two days, the e-invoice transaction gets autopopulated into the GSTR-1. These e-invoice details can also be downloaded as an excel file.If the GSTR-1 for the respective period was already filed by the taxpayer, then the details from the e-invoices can be downloaded only as an excel file.

Latest Update on GSTR-1

13th December 2022
GSTR-1 for November 2022 for taxpayers registered from the principal place of business in districts of Chennai, Tiruvallur, Chengalpattu, Kancheepuram, Tiruvannamalai, Ranipet, Vellore, Villupuram, Cuddalore, Thiruvarur, Nagapattinam, Mayiladuthurai and Thanjavur in Tamil Nadu.

1st February 2022
Budget 2022 updates-
(1) The last date to make amendments, corrections in GSTR-1, and upload missed invoices or debit/notes of one financial year is no longer the due date to file September return of the following year, but it is 30th November of the following year or filing of annual return, whichever is earlier.

(2) The amendments also prescribe tax period-wise sequential filing of details of outward supplies.

21st December 2021
(1) From 1st January 2022, taxpayers cannot file GSTR-1 if the previous period’s GSTR-3B was not filed.
(2) From 1st January 2022, the GST officers can initiate recovery proceedings without any show-cause notice against taxpayers who under-report sales in GSTR-3B compared to GSTR-1.

The details will be auto-populated in the GSTR-1 based on the document date, and aggregated at a rate-level. The auto-population of details will be as follows:

S.No Type of SupplyAuto-populated in GSTR-1 Table
1Taxable outward supplies made to registered persons other than RCM (reverse charge)B2B
4A –Supplies other than those (i) attracting reverse charge and (ii) supplies made through e-commerce operator
2Taxable outward supplies made to registered persons on which RCM (reverse charge) is applicableB2B
4B –Supplies attracting tax on reverse charge basis
3Export suppliesEXP
6A – Exports
4Credit or debit notes issued to registered personsCDNR
9B – Credit or debit notes (Registered)
5Credit or debit notes issued to unregistered personsCDNUR
9B – Credit or debit notes (Unregistered) – with UR type as Exports with payment and without payment of tax  

Additional details: The additional details mentioned below will be displayed for auto-populated invoices:

  1. Source
  2. Invoice Reference Number
  3. Invoice Reference Number date

Cancellation of IRN: In case of cancellation of the IRN after auto-population of details into the GSTR-1, then such details will be deleted in the respective tables. 

Changing details in the GSTR-1: In case e-invoice details are edited by the taxpayer directly in the GSTR-1, then the source, IRN and IRN date fields will be reset to blank in the respective tables of GSTR-1. Such edited documents are considered as separately uploaded by the taxpayer rather than auto-populated. 

Review of auto-populated details by taxpayers: Taxpayers can review the auto-populated details of e-invoices by:

  1. Viewing them online on the GST portal
  2. Downloading the JSON from the GST portal
  3. Using APIs via a GSP (GST Suvidha Provider)

A taxpayer can modify/update details of auto-populated e-invoices if the auto-populated details are not as per the actual invoice issued. 

Updation of additional details: Taxpayers need to update additional details other than those auto-populated from the e-invoices.  

Additional facility: An additional facility of downloading the auto-populated documents is made available to taxpayers on the GSTR-1 dashboard. Taxpayers can click on the ‘Download details from e-invoice (Excel)’ button on the GSTR-1 return form. However, if there are subsequent modifications made to the documents, which were auto-populated in the GSTR-1 tables, then these modifications will not be reflected in the excel file. Taxpayers can also use the link ‘e-invoice download history’ to view the list of the last five downloaded files.

The downloaded file will contain details of e-invoices from the IRP along with following additional information: 

  • Invoice Reference Number (IRN) – 64 string hash
  • Date of Invoice Reference Number (IRN date)
  • e-invoice status – valid/ cancelled
  • Date of auto-population or deletion will be the date when the e-invoice details are auto-populated in GSTR-1 or when the IRN was cancelled.  
  • GSTR-1 auto-population or deletion status can be either of the following:
    • Auto-populated
    • Deleted
    • Auto-population failed
    • Deletion failed
  • Error in auto-population/ deletion – Error description will be mentioned.  
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