Auto Population of e-Invoice Details Into the GSTR-1

The Central Board of Indirect Taxes & Customs (CBIC) has facilitated the auto-population of e-invoice details into the GSTR-1 return on the GST portal.  All taxpayers who issue e-invoices after obtaining the IRN (Invoice Reference Number) from the IRP (Invoice Registration Portal) will get the details of such e-invoices auto-populated in the respective tables of the GSTR-1.

As per advisory dated 30th November 2020, transactions will be reflected in an incremental manner on T+2 day basis, such that within two days, the e-invoice transaction gets autopopulated into the GSTR-1. These e-invoice details can also be downloaded as an excel file.If the GSTR-1 for the respective period was already filed by the taxpayer, then the details from the e-invoices can be downloaded only as an excel file.

Latest Updates

The details will be auto-populated in the GSTR-1 based on the document date, and aggregated at a rate-level. The auto-population of details will be as follows:

Additional details: The additional details mentioned below will be displayed for auto-populated invoices:

1. Source
2. Invoice Reference Number
3. Invoice Reference Number date

Cancellation of IRN: In case of cancellation of the IRN after auto-population of details into the GSTR-1, then such details will be deleted in the respective tables. 

Changing details in the GSTR-1: In case e-invoice details are edited by the taxpayer directly in the GSTR-1, then the source, IRN and IRN date fields will be reset to blank in the respective tables of GSTR-1. Such edited documents are considered as separately uploaded by the taxpayer rather than auto-populated. 

Review of auto-populated details by taxpayers: Taxpayers can review the auto-populated details of e-invoices by:

1. Viewing them online on the GST portal
2. Downloading the JSON from the GST portal
3. Using APIs via a GSP (GST Suvidha Provider)

A taxpayer can modify/update details of auto-populated e-invoices if the auto-populated details are not as per the actual invoice issued. 

Updation of additional details: Taxpayers need to update additional details other than those auto-populated from the e-invoices.  

Additional facility: An additional facility of downloading the auto-populated documents is made available to taxpayers on the GSTR-1 dashboard. Taxpayers can click on the ‘Download details from e-invoice (Excel)’ button on the GSTR-1 return form. However, if there are subsequent modifications made to the documents, which were auto-populated in the GSTR-1 tables, then these modifications will not be reflected in the excel file. Taxpayers can also use the link ‘e-invoice download history’ to view the list of the last five downloaded files.

The downloaded file will contain details of e-invoices from the IRP along with following additional information: 

• Invoice Reference Number (IRN) – 64 string hash
• Date of Invoice Reference Number (IRN date)
• e-invoice status – valid/ cancelled
• Date of auto-population or deletion will be the date when the e-invoice details are auto-populated in GSTR-1 or when the IRN was cancelled.  
• GSTR-1 auto-population or deletion status can be either of the following:
  • Auto-populated
  • Deleted
  • Auto-population failed
  • Deletion failed
• Error in auto-population/ deletion – Error description will be mentioned.