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The e-invoicing system is being implemented in phases. This started with having at least one designated Invoice Registration Portal (IRP) – National Informatics Centre (NIC). einvoice1-trial.nic.in was an e-invoice portal available on a trial basis for taxpayers to get accustomed to using the same. However, since many taxpayers were using this to generate their actual e-invoices, the government withdrew this website.
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This article has been divided into the following components:
1st August 2022
The e-Invoicing system for B2B transactions has now been extended to those with an annual aggregate turnover of more than Rs.10 crore up to Rs.20 crore starting from 1st October 2022, vide notification no. 17/2022.
24th February 2022
The e-Invoicing system will get extended to those annual aggregate turnover of more than Rs.20 crore up to Rs.50 crore starting from 1st April 2022, vide notification no. 1/2022.
The website einvoice1-trial.nic.in made it possible for applicable taxpayers to test the e-invoice generation. However, at present, this website is no longer available for access as a lot of taxpayers were getting confused with the actual production website https://einvoice1.gst.gov.in/. It consisted broadly of the following functions in relation to e-invoicing:
Before logging in:
After logging in: This is what the main menu screen looks like after successful login:
From the above it is observed that there are five main options available:
The e-invoice menu contains the following sub-menus:
i. Generate IRN: This option lets the taxpayer generate the unique IRN by entering the invoice/debit note/credit note details manually.
The website/IRP would digitally sign the JSON of the e-invoice and also would make available a QR code to easily access invoice details. The 64 characters long IRN would be unique to each invoice.
ii. Generate Bulk IRN: Rather than uploading details of each invoice one by one, an option has also been made available to upload multiple invoices in one single JSON file. The JSON can be generated by using the bulk converter tool that is also available on the website. Every invoice contained in the JSON will be assigned separate IRNs.
iii. Cancel IRN: Where any mistake has been made in uploading details of an invoice, the generated IRN can also be cancelled within 24 hours of generating the same. Note that the IRN cannot be deleted and hence even the IRN of a cancelled invoice remains unique. The invoice that is to be cancelled can be found by entering the acknowledgement number.
Upon successful cancellation, the system displays the message ‘e-invoice cancelled successfully!!’.
iv. Print e-invoice: The IRN/e-invoice number of the invoice that is required needs to be entered.
A sample of the print can be seen below:
This option can be used to generate an MIS report. A list of invoices uploaded would be provided based on selected parameters and selected dates. This list can also be exported in excel format using the ‘Export to Excel’ tab.
A large business entity may have different people performing different roles in relation to invoices in an organisation. This portal allows controlling access of such users depending on their role.
As can be seen from the above figure, the various options provided are ‘Create Sub-User’, ‘Freeze Sub-User’, ‘Update Sub-User’ and ‘Change Password’. Each such sub-user will be given the following type of permissions:
The sub-users would each be provided separate login credentials with their user ID being the same as that of the main user, except for the addition of a suffix.
It may be a tedious task to enter business details every time an e-invoice is prepared. Hence, it is possible to use this option to auto-populate certain fields while creating the e-invoice by pulling the data from the GST common portal.
The ‘e-way bill’ option can be used to fill up Part A of the e-way bill with only vehicle number remaining to be entered in Part B.
You should generate e-invoices on
https://einvoice1.gst.gov.in/ and not on the trial website.
Yes, a separate GSTIN-based registration will need to be made on the e-invoice portal. However, the taxpayers who are registered on the e-way bill portal need not take separate registration on the e-invoice portal.
No, e-invoices can only be fully cancelled within 24 hours of its generation.
The maximum number of sub-users that can be created for each place of business is 10. For every additional place of business, 10 more sub-users can be added.
No, it is not compulsory to assign sub-users. The decision regarding the number of sub-users, if any, must be taken by the taxpayer himself based on his business needs.
Reports can only be generated for a particular day to ensure that the system does not take any additional burden and continues to perform smoothly. Hence, it is advisable to generate a report for each day separately if so needed.
Amendments are allowed to be made as per the provisions of the GST law but they can be made only on the GST common portal and not on the e-invoice portal.