EPF Registration For Employers - EPF Employer Login, Registration

By Mayashree Acharya

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Updated on: Jul 4th, 2025

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3 min read

Every organization that has crossed the limit of 20 employees is mandatorily required to register itself under the EPF portal. EPF registered organizations should deduct PF from their employees monthly and remit the same to EPFO within 15th of next month.

Compliance with EPF will assist in retirement planning, emergency needs of the employees, and other social security benefits. Post registration, the organization can login and track the contributions made, returns filed and other essential details on the portal. This article explains in detail, the step-by-step process to register on the EPF portal.

Applicability of EPF Registration for Employers

  • EPF registration is mandatory for all establishments-
    • Which is a factory engaged in any industry having 20 or more persons.
    • To any other establishment employing 20 or more persons 
  • The employer must obtain the EPF registration within one month of attaining the strength, failing which penalties will be applicable. 
  • A registered establishment continues to be under the purview of the Act even if the employee strength falls below the required minimum.
  • Central Government may apply the provisions to any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration. 
  • All the employees will be eligible for a PF from the commencement of their employment, and the responsibility of deduction and payment of PF lies with the employer. 
  • The EPF contribution of 13% is paid by the employer 12% by the employee. 
  • The employee's PF contribution is 12%, which is deducted from the employee's basic salary. The employer also contributes an amount equal to 13% of the basic salary of an employee. 
  • If the establishment has employed less than 20 employees, the PF deduction rate will be 10%.

Why is It Important for an Employer to Register for EPF?

Penalties and Interest

  • If the organization has not registered in the EPFO portal, they cannot make the PF remittances online.
  • Non-payment can attract penalties and late payment interest.

Adverse Reputation

  • Non compliance of regular PF remittances will create a bad reputation for the company in terms of employee welfare.

Audit and Inspections

  • Compliances regarding EPF is a primary area of concern in the audit of financial statements, statutory compliances and various other inspections and investigations.
  • Proper adherence to PF rules like, registering on time when it becomes applicable, remitting the funds on time will ensure smooth flow of audits. 

EPF Registration Procedure Online

The employer must register the establishment online. With the convenience of online registration the employer can register the establishment by providing the following details:

Establishment Details

  • The establishment details to be provided are the Name of the establishment, Address, Incorporation Date, PAN and Type of establishment.
  • If the establishment is a factory then the details to be provided are the Factory License Number, Date of License and Place of issue of License.
  • If the establishment is an MSME then MSME registration details to be provided.
  • If the establishment is registered under Startup India, then the Startup India registration details are to be provided.

E-Contacts

The employer must provide the email ID and mobile number of the authorised person.

Contact Person

Employers must provide details of the contact person like a manager. The details required are name, date of birth, gender PAN, designation date of joining and address details.

Identifiers

The identifiers are the license information that the employer needs to provide.

Employment Details 

The employment details required to be provided are the Employee strength, Gender, Wages above limit and Total wages.

Branch / Division

Branch details of the establishment, such as name/premise number, LIN (Labour Identification Number) and address.

Activities

The employer needs to enter the NIC Code (National Industrial Classification) and select the nature of business and the activities included from the drop down lists available.

Steps For EPF Registration for Employers

The employer needs to follow the below-mentioned steps:

Step 1: Visit the EPFO Website

Visit the website and click on the “Establishment Registration” button on the homepage.

EPFO PORTAL

Step 2: Register On USSP

The “Establishment Registration” button on the homepage of the EPFO website will open the USSP (Unified Shram Suvidha Portal) sign up page. The employer needs to click the “Sign Up” button.

SIGN UP

On the next page, the employer has to provide the Name, Email, Mobile Number, and Verification Code and click the “Sign Up” button to create the account.

ENTER THE BASIC DETAILS

Step 3: Log in to the USSP

After the creation of the account on the USSP, the employer needs to log in to the USSP and select the “Registration For EPFO-ESIC” button present on the left-hand side of the screen. Next, select the “Apply for New Registration” button on the right side of the screen.

Unified Shram Suvidha Portal registration form

Two options will appear, i.e. “Employees’ State Insurance Act, 1948” and “Employees’ Provident Fund and Miscellaneous Provision Act, 1952”. The employer will need to select the “Employees’ Provident Fund and Miscellaneous Provision Act, 1952” and click on the “Submit” button.

EMPLOLYEE PROVIDENT FUND AND MISCELLANEOUS PROVISIONS ACT

Step 4: Fill the Registration Form

Upon clicking the “Submit” button, the “Registration Form for EPFO” page will open, and the employer needs to fill all sections of the form.

Fill the “Establishment Details” section and click on the “Next” button

ESTABLISHMENT DETAILS

In the “eContacts” section, fill the details and click on the “Add” button. Once the details are added, click on the “Next” button.

E-CONTACTS

In the “Contact Person” section, click on the “Add/Edit Address of Primary Manager” button to add the address.

CONTACT PERSONS

Next, click on the “Add/Edit Econtact of Primary Manager” to add the email.

ADD OR EDIT E-CONTACT OF PRIMARY OWNER

Click on the “Add” button, enter the details of the “Other Contact Person”, and click on the “Next” button.

ADD CONTACT PERSON

Enter the required details in the “Identifiers” section and click on the “Add” button. Once the details are added, click on the “Next” button.

IDENTIFIERS

Enter the “Employee Details” section and click on the “Add” button to add the details, and go to the next section of the registration form.

EMPLOYEE DETAILS

Enter the details in the “Branch/Division” section and click on the “Add” button. Once the details are added, click on the “Next” button.

BRANCH OR DIVISION

In the “Activities” section, enter the NIC code, primary business activity, nature of work, and subcategory of nature of work and click on the “Next” button.

ACTIVITIES

In the “Attachments” section, upload all the required document attachments by clicking on the “Upload” button and clicking on the “Save” button.

ATTACHMENTS

The summary of the registration form will be displayed. Check the details entered in the registration form and click on the “Submit” button.

Step 5: Attach DSC

Click on the “Digital Signature” button on the next page and attach the Digital Signature Certificate.

DIGITAL SIGNATURE

Once, the DSC of the employer is uploaded, the employer will receive a successful completion of registration form message.

REGISTRATION SUCCESS MESSAGE

The employer will also receive an email from the Unified Shram Suvidha Platform with a confirmation that the EPFO registration has been completed.

REGISTRATION CONFIRMATION EMAIL

Documents Required For EPF Registration

The following documents need to be attached to the “Registration Form for EPFO” by the employer- 

  • PAN Card of the Proprietor/Partner/Director.
  • Proof of address such as the Electricity Bill or Water Bill or Telephone Bill of the Registered Office (not older than 2 months).
  • Aadhaar Card of Proprietor/Partner/Director.
  • Shop and Establishment Certificate/GST Certificate/ any License issued by the government for the establishment.
  • Digital Signature of the Proprietor/Partner/Director.
  • Cancelled Cheque or Bank Statement of Entity.
  • Hired/Rented/Leased Agreement, if any.
  • License Proof issued by the Identifier/Licensing Authority.

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Frequently Asked Questions

What is Form 5?

Form 5 allows organizations, as well as the EPFO, to record or add the number of people who are new to the scheme. You can simply download EPF Form 5 from the official website of EPF India or visit your HR department. Form 5 has to be submitted by the employer for all new joinees by the 15th of every month.

What is excluded from wages under EPF?

Following are the entities which are excluded from wages as per the Employee Provident Fund:

  • Overtime Allowance (OTA)
  • Bonus
  • Food Allowance
  • Dearness Allowance (DA)
  • House Rent Allowance (HRA)
Why should an employer register the establishment at the EPFO portal?

Post 01.04.2012, the employers are required to make remittances only after generating challans from the employer portal of the EPFO. Hence it is mandated for the employer to register online. All new registrations must be made online as the offline registration process has been done away with.

How can the employer modify the details post registration?

The employer can modify the details like mobile number and e-mail id on the portal when the need arises. Simply login to the portal > click on ‘Edit primary mobile number’ or 'Confirm primary e-mail option. Enter the verification details sent to mobile number or mail id as applicable.

If an employer or authorised signatory has multiple establishments, should he obtain registrations for all the establishments?

Yes, the registration procedure has to be completed for every establishment.

What if the employer forgets the User ID/ Password for login into the portal?

If the employer forgets the user ID or password, then the employer must click on the “Forgot Password” link in the login screen. The password can be reset using the establishment id, primary email id, and mobile number.

What is the eligibility for employers in registering for EPF?

EPF eligibility is considered by the number of employees in the organisation, subject to certain conditions and procedures.

How can I create a employer login for EPFO?

You can register as a employer in the EPFO portal using your company establishment ID, PAN etc. You can also verify the same with a OTP.

About the Author
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Mayashree Acharya

Senior Content Writer
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I am an advocate by profession and have a keen interest in writing. I write articles in various categories, from legal, business, personal finance, and investments to government schemes. I put words in a simplified manner and write easy-to-understand articles. Read more

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