E-Way Bill Requirements – Transportation of Goods by Road

E-way bill is an electronic waybill generated on the GST portal for the movement of goods. Any supplier/agent is transporting goods where the consignment value greater than Rs. 50,000 is required to generate and produce this e-way bill. It comprises of two parts and they are:

• Part A request for the details such as recipient GSTIN, place of delivery, invoice or challan number and date, HSN code, goods value, transport document number (Goods Receipt Number in the case of road transport) and reasons for transportation.
• Part B comprises of transporter details (Vehicle number and transporter ID). The part B containing transport detail is used to generate the e-way bill.

Latest Updates:

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.

17th March 2021
1. The e-way bills portal has released an update stating that e-way bills cannot be generated with only SAC codes (99) for services. There should be a minimum of one HSN code belonging to goods mentioned mandatorily.
2. Vehicle type ODC is provisioned for transport mode ‘Ship’.
3. Transporters are provided with a report of e-way bills based on the assigned date.

22nd December 2020
1. The CBIC increased the distance per day in case of goods transported through vehicles, other than the over-dimensional cargo, for determining the validity, as follows:
(a) It is one day – For a distance of up to 200 km as against earlier 100 km
(b) An additional day is taken- For every additional 200 km or part thereof, as against previously notified additional 100 km or part thereof
2. Regarding blocking of the e-way bill where a taxpayer fails to file GSTR-3B, the provision has been amended to replace two or more months with two or more tax periods. The same has been changed to include the quarterly return filers.

16th November 2020
1. According to Rule 138E (a) and (b) of the CGST Rules, 2017, the e-way bill generation facility of a taxpayer will be restricted, if the taxpayer fails to file their Form GSTR-3B returns or statement in Form GST CMP-08, for tax periods of two or more.
2. On 1st December 2020, the system will check the status of returns filed in Form GSTR-3B or the statements filed in Form GST CMP-08, for the class of taxpayers to whom it applies, and restrict the generation of e-way bill in case of:
(a) Non-filing of two or more returns in Form GSTR-3B for the months up to October 2020; and
(b) Non-filing of two or more statements in Form GST CMP-08 for the quarters up to July to September 2020
3. From 1st December 2020 onwards, blocking of e-way bill generation facilities would be made applicable to all taxpayers, irrespective of their Aggregate Annual Turnover (AATO), according to the terms of Rule 138E (a) and (b) of the CGST Rules, 2017.
4. The blocking will take place periodically from 1st December 2020 onwards.
5. To continue generating e-way bill on the e-way bill portal, taxpayers are advised to file their pending GSTR-3B returns/GST CMP-08 statements immediately.

Following are some of the important points to be noted for goods transported through road:

1. Vehicle number should be provided along with the transporter ID in part B
2. Where the goods are transported by a supplier, then the supplier must provide details in Part-A required for generation of e-way bill to the transporter.
3. Based on the information provided by the supplier, the transporter then generates the e-way bill by completing Part-B.
4. If goods are transported in an own vehicle or a hired vehicle by a supplier then the supplier can himself fill in the Part-B information.
5. Once the transporter provides the information about the transport or vehicle number etc, a unique e-way bill number or EBN can be obtained.
6. If during the transit, the vehicle is changed then transporter will have to update details of conveyance in the e-way bill on the GST portal.
7. Goods can be transported with just Part-A details only: a) If goods are transported for a distance of less than 50 km within the State from suppliers place to a transporter for delivery b) If goods are transported for a distance of less than 50 km from a supplier to a recipient.
8. E-way bill generated on the GST portal is valid across all States and Union Territories.
9. For a distance up to 100 km the E-way bill generated is valid for one day. For every 100 additional kms, the e-way bill will be valid for an additional day.
10. If due to some unforeseen situations, the transport cannot be completed within the validity period then the transporter can generate a new e-way bill by updating transport details. Reason for transportation can be any like supply, sales return, Own use, job work  etc
11. If there are multiple vehicles involved in the goods transport, then the supplier should issue the invoice before the completion of the first consignment and for each subsequent consignment, there should be copies of corresponding delivery challans and an invoice copy. However, the original invoice will be sent with the last consignment

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