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The ewaybill (EWB) portal provides a seamless gateway to generate eWay bills (single and consolidated options), change vehicle number on the already generated EWB , cancel generated EWBs and many more… Eway bills in EWB-01 can be generated by either of two methods-
  1. On the Web
  2. Via SMS
This topic covers the step-by-step process of generating the eway bills on the E way bill portal (web-based).

Latest Updates

Extension in the Validity of e-way bills

Update as on 9th June 2020 Any e-way bills generated on or before 24th March 2020 (whose validity has expired on or after 20th day of March 2020) is extended till 30th June 2020. Update as on 5th May 2020 Any e-way bill generated on or before 24th March 2020 remains valid until 31st May 2020, if its validity period expires anytime between 20th March 2020 and 15th April 2020. Update as on 3rd April 2020 The validity of the e-way bill extended till 30th April 2020, if the e-way bill expires between 20th March 2020 to 15th April 2020. Further, the CBIC’s notification of extended time limit up to 30th June 2020 for any compliance falling due between 20th March 2020 and 29th June 2020 does not apply to the generation of e-way bills after 15th April 2020.

VAHAN-e-Way Bill Integration

In February 2020, the e-way bill portal has been linked to the VAHAN system. A pilot run has already begun in the state of Karnataka. Now, the vehicle registration number will be validated at the time of generating e-way bill.

Blocking and Unblocking of E-way Bill

  1. E-way bill generation is blocked for taxpayers who have not filed their returns for the previous two consecutive months/quarters.
  2. Thus, if a taxpayer has not filed GSTR-3B for two or more consecutive months, then he/she cannot generate e-way bills to do dispatches and receive goods, resulting in a standstill.
  3. Only when a taxpayer files GSTR-3B, the e-way bills will get unblocked on the next day.
  4. The system of e-way bill blocking was implemented from the 2nd of December 2019.

Portal Update as on 26th Sept 2018

New enhancements are done in the E- Way Bill (EWB) generation form to be released on 1st of October 2018 as below: eway bill changes

Prerequisites for e-Way Bill Generation

There are some pre-requisites for generating an eway bill (for any method of generation):
  1. Registration on the EWB portal
  2. The Invoice/ Bill/ Challan related to the consignment of goods must be in hand.
  3. If transport is by road – Transporter ID or the Vehicle number.
  4. If transport is by rail, air, or ship – Transporter ID, Transport document number, and date on the document.

Steps to generate e-Way Bill on the e-Way Bill portal

Here is a step by step Guide to Generate EWay Bill (EWB-01) online:

Step 1: Login to eway bill system.

Enter the Username, password and Captcha code, Click on ‘Login’ Ewaybills Step 2: Click on ‘Generate new’ under ‘E-waybill’ option appearing on the left-hand side of the dashboard. E-way bill Step 3: Enter the following fields on the screen that appears: E-way bills 1) Transaction Type: Select ‘Outward’ if you are a supplier of consignment Select ‘Inward’ if you are a recipient of consignment. 2)  Sub-type: Select the relevant sub-type applicable to you: If transaction type selected is Outward, following subtypes appear: E way bill If transaction type selected is Inward, following subtypes appear: E way bill Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition 3) Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or  others if not Listed 4) Document No. : Enter the document/invoice number 5) Document Date: Select the date of Invoice or challan or Document. Note: The system will not allow the user to enter the future date. 6) From/ To Depending on whether you are a supplier or a recipient, enter the To / From section details. Ewaybill Note: If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’. 7) Item Details: Add the details of the consignment (HSN code-wise) in this section:
  1. Product name
  2. Description
  3. HSN Code
  4. Quantity,
  5. Unit,
  6. Value/Taxable value
  7. Tax rates of CGST and SGST or IGST (in %)
  8. Tax rate of Cess, if any charged (in %)
Eway bill Note: On the implementation of Eway bills, Based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on GST portal. 8) Transporter details: The mode of transport(Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part. Apart from above, Either of the details can be mentioned:
  1. Transporter name, transporter ID, transporter Doc. No. & Date.
  1. Vehicle number in which consignment is being transported.
Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234 Eway bill   Note: For products, clients/customers, suppliers, and transporters that are used regularly, first update the ‘My masters’ section also available on the login dashboard and then proceed. Step 4: Click on ‘Submit’. The system validates data entered and throws up an error if any. Otherwise, your request is processed and the eway bill in Form EWB-01 form with a unique 12 digit number is generated. The eway bill generated looks like this: E way bill Print and carry the eway bill for transporting the goods in the selected mode of transport and the selected conveyance.

You can print the eway bill anytime as follows:

Step-1: Click on ‘Print EWB’ sub-option under ‘e-Waybill’ option E way bill Step-2: Enter the relevant eway bill number -12 digit number and click on ‘Go’ E way bill Step-3: Click on ‘Print’ or ‘detailed print’ button on the EWB that appears: Ewaybill Bogged down by Eway bills? Use ClearTax EWayBill, a simple and intelligent solution to your Eway bill woes! ClearTax offers a wide range of services in GST compliances such as Invoicing, Preparation and filing of returns and the latest addition to this list is preparing and generating ‘E-Way Bill’. ClearTax EWayBill helps you:
  • Avoid multiple login for separate States & Branch level Access control by providing users with a centralised login for EWB generation
  • Accurately estimate distance for e-way bill validity via inbuilt distance calculator with an option to edit also
  • Bulk update Transporter details for the documents issued without punching data again
  • Avoid errors through in-built validations, improved User experience and Intelligent Reports
For Further Reading and Understanding on E-Way Bill:
  1. How to Generate, Modify or Delete E-Way Bill using SMS?
  2. What are Consolidated eway bills and how to generate the same?
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