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Latest Update as on 23rd March 2018

    1. Inter-state implementation of e-way bill is notified to be implemented from 1st April 2018.
    2. As per the 26th GST Council Meet held on 10th Mar 2018, Intra-state implementation of Eway Bill to kick-off from 15th April 2018* in a phased manner. States to be divided into 4 lots to execute this phased rollout.

*Will come into effect once notified by CBEC

1. Process of Updating the Vehicle Number on EWBs

Vehicle Number is an optional field when generating e-Way Bill.

But, e-Way Bill without a vehicle number is not valid for movement of goods.

The e-way bill portal provides an option of updating vehicle number on the document.

This option can be used in the following cases:

  1. Vehicle Number was not entered on generation of the e-Way Bill OR
  2. The goods are shifted to another vehicle/conveyance during transit due to break down or transshipment.

This option can be used many times for an e-way bill.

Note that no other details of E-Way Bills can be edited.

Also, bulk update vehicle number option is available on the e-way bill portal where an excel template can be filled up and uploaded on the portal for updating vehicle details for multiple E-way bills at a single shot.

Here is a step-by-step Process to Update Vehicle Number:

Step-1: Login to the e-way bills portal and Select ‘Update Vehicle No’ sub-option under ‘e-Waybill’ option appearing on the left-hand side of the dashboard.

E-Way Bills

 

Note: If Consolidated Ewy bill needs an update of transport /vehicle details, select ‘Re-generate’ under ‘Consolidated EWB’appearing on the left-hand side of the dashboard.

re-generate Consolidated EWB

Rest of the steps remain same.

Step-2: Against ‘Show e-Way Bill By:’, Select either ‘e-Way Bill No.’ or ‘Generated Date’. Enter the e-Way Bill No. or Date and Click on ‘Go’.

 

modify e-way bills

 

e-way bill

List of filtered e-Way Bills will appear according to your choice.

Select the relevant e-Way Bill for which you want to update the vehicle number.

 

Step-3: Enter the details on this page:

  • Vehicle number
  • From Place
  • select the reason for the change from the drop-down – Transhipment, Vehicle Break down or Not updated earlier
  • remarks if any

Click on ‘Submit’ button.

Note: Instead of vehicle number, enter transporter document number if the mode of transportation is rail, air, or ship.

 

e-way bill

 

 

The E-way bill gets updated with new detail instantly. Errors (if any) will be displayed.

Even consolidated Eway bills can be updated for the vehicle details.

 

2. Updating Transporter ID on eWay Bills

Originally assigned Transporter/ seller who generated Eway bill can change/ re-assign the Transporter ID thereby replacing existing transporter with a new transporter.

If the originally assigned transporter assigns another transporter by changing the TransID, then the seller cannot make any changes.

Here is a step-by-step of re-assignment of another transporter:

Step-1: Select ‘Update EWB Transporter’ sub-option under ‘e-Waybill’ option appearing on the left-hand side panel of dashboard

transporter ID change

 

Step-2: Enter the Eway bill number and Click ‘Go’

transporter ID change

 

Note: You may enter Transporter GSTIN or Transporter enrolment ID

Step-3: Enter the new/changed Transporter ID ( name of transporter appears for your check) and Click on ‘Submit’

transporter ID change

 

The updated Eway bill appears on the screen. Click on Print to print the Eway bill.

Note that the Eway bill number does not change by the change in transporter details.

3. How to Reject EWBs?

A taxpayer can use this option to reject the e-way bills generated by other parties (as recipients/suppliers) on the former’s GSTIN.

For example, where the consignment did not reach the destination at all as it was cancelled on the way, the recipient may reject the e-way bill.

Prerequisites:

  1. Date of generation of e-way bill
  2. E-way bill number you want to reject

Login to the e-way bill portal, Click on ‘Reject’ appearing on the left-hand side of the dashboard.

e-way bill

The following screen appears :

e-way bill

Select the date on which the e-way bill was generated and Click on ‘Submit’

List of E-way bills appears that was generated on the selected date.

Tick mark against the concerned e-way bill you want to reject on the right-hand side.

You get a message on the screen once the e-way bill is successfully rejected.

Note: As a second party, one can communicate the acceptance or rejection of such consignment specified in the e-Way Bill.

If the acceptance or rejection is not communicated within 72 hours from the time of generation of e-Way Bill, it is deemed that he has accepted the details.

 

4. Cancellation of e-Way Bills 

 If the goods were never transported or are not transported as per the details furnished in the e-Way Bill, then the generator of such e-way bills can cancel the e-way bill by following these steps.

Note:

  • E-way bills can be cancelled by the generator of such e-way bills only.
  • The time-limit to cancel is within 24 hours of generating the e-way bill.
  • Once canceled, it is illegal to use such E-Way Bill.
  • If the e-Way Bill verified by any empowered officer it cannot be canceled.

Here are the steps to follow:

Step-1: Click on ‘e-way bill’ /  ‘Consolidated EWB’ and Select ‘Cancel’ from the drop down

 

e-way bill

 

Step-2: Enter the 12 -digit E-way bill number for the EWB you want to cancel and click on ‘Go’

e-way bill

 

The EWB selected appears.

Give a suitable reason for cancellation. For example, the goods are not being moved, incorrect entry in the E-way bill entered.

 

5. How to extend validity period of eway bills?

Validity period of Eway bills can be extended by the generator of the eway bills either four hours before expiry or within four hours after expiry of Eway bill.

Here is how to do the same:

Step 1: Login-> select ‘Extend validity’ under ‘e-Waybill’ option on dashboard

extend validity

Step-2: Enter E-way bill number of the e-way bill you want an extension

 

extend validity

 

Step-3: The E-way bill form appears->Click on ‘Yes’ against Question ‘Do you wish to get an extension for this EWB?’ at the bottom of the screen.

 

eway bill extend

 

You may re-enter the distance, Place of dispatch and Place of delivery

Note that once validity is extended, the new E-way bill number gets allotted in place of the old one.

For Further Reading and Understanding on E-Way Bills:


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