e-Way Bill for Multiple Vehicles - How to Generate on e-Way Bill Portal?

The GST e-way bill system facilitates seamless movement of goods across India. Further, to ease the large consignments to be transported in a single vehicle, the department permits the use of multiple vehicles under one e-way bill. Accordingly, the e-way bill portal enabled the ‘Update multi-vehicle’ feature from 11th June 2018. This option is available at the place of transhipment and not from supplier’s place. Under this option the multiple conveyance details can be filled in after generating the e-way bill.

This blog explains all about updating multi-vehicle in a e-way bill, including step by step procudure.

Latest Updates

17th December 2024

1. GST Network has issued an advisory on 17th December 2024 to expand the scope of mandating 2FA on NIC for taxpayers. If your enterprise/business have AATO over Rs.20 crores, use 2FA from 1st January 2025 mandatorily. Likewise, 2FA will be mandatory for businesses with turnover ranging Rs.5 Crore to Rs.20 Crore from 1st February 2025. All taxpayers irrespective of turnover should mandatorily use 2FA for e-invoice and e-way bill generation from 1st April 2025.
2. Generate e-way bills within 180 days from the date of the document/invoice starting from 1st January 2025.
3. e-Way bill validity extensions will be capped at 360 days from the original generation date from 1st January 2025.
   From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.
    

Cases when the Multi-vehicle option can be used

Case 1- Multiple vehicles to a single destination

Let us consider an example of sending goods from Karnataka to Sikkim whereby goods are being sent by rail to West Bengal and from there it is being transported by road. 

• West Bengal will be the place of transhipment.
• From there, the goods are being moved in multiple lorries to reach the ultimate destination which is in Sikkim (considering that the ultimate destination is not connected by rail).
• Once the goods reach West Bengal, the same e-way bill can be updated with the vehicle details of the lorries that will be transporting the goods to Sikkim.
• A standard e-way bill has to be generated from the first transaction and then the same should be updated at West Bengal. The e-way bill can be generated on the common portal.
• Note that if goods were to be transported in just a single lorry in the above case, the Part-B of the same e-way bill had to be updated with a different mode of transport due to the reason of transhipment.

Case 2- Multiple vehicles to multiple destinations

In a widely prevalent transporter used case, the supplier sends goods to the warehouse of the transporter. From the warehouse, the goods are sent to different destinations through multiple vehicles(Distribution chain).

In the above example, when the vehicle reaches the warehouse, the remaining vehicle details should be updated in the e-way bill.  

• In transaction 1, between factory and transporter’s warehouse, a regular e-way bill will be generated.
• In transaction 2, when distribution happens to different destinations, multiple vehicle details will be updated for transportation to places A, B and C in the same e-way bill.
• Overall, 3 vehicles moving from warehouse to destination A, 2 vehicles to destination B and C respectively.

Step-by-step updation of e-way bill

Before proceeding to steps, Let’s understand what happens in the two cases:

Note: Number of groups required to created= Number of different destinations

Steps to generate multiple vehicle e-way bill:

Step 1- Go to Menu and select ‘Change to multiple e-way bill’ option. Enter e-way bill number for which multiple vehicle details is required and click ‘Go’.

Step 2: In this section, create group to enter details of transportation - destination and select mode whether is by road, rail, air or ship. 
Select ‘Yes’, against ‘Do you wish to move goods in multiple vehicles?’ Multiple Vehicle Movement Details box appears as given below.

You have to enter

• ‘From’ and ‘To’ place
• Total quantity (matching the quantity as per Invoice)
• Reason for entering multiple vehicle details should be given, like moving the goods in a different or a smaller mode of transportation etc.
• Then, enter remarks to create a Group for updating the multiple transport details for the E-way bill.

In the examples: 

• Details in ‘From’ section for case 1 will be West Bengal and for case 2 will be the place of the warehouse. 
• Details in ‘To’ section for case 1 will be Sikkim and for case 2 will be A, B and C respectively. 

Click on ‘Go’ after entering the e-way bill number. Then, the groups created will be shown in the drop-down options. From these options, groups have to be selected and vehicle details have to be updated. 

Note: After following the above steps and submitting the details, the groups created will be saved. Once the goods reach the place of transhipment, and vehicle details have to be updated for each of the groups created.

Step 3: After creating the group under Step-2, Part-B must be updated under ‘Change to multiple vehicle’ option. In this step, the group that was created earlier must be updated with the different destination groups. 

If there are multiple destinations (like in case study 2) you have to select the respective group. Then update Part-B & repeat the process for the remaining groups.

After selecting the group, the vehicle details have to be updated in Part-B for all selections made. Additionally, transporter document number, as well as the quantity to be transported in that vehicle must be entered.

After the above details have been entered, the updated e-way bill with multi-vehicle details gets generated and the same can be printed for reference. It is important to ensure the validity of the e-way bill from the ‘Valid To’ section must be applicable for multiple vehicles as given in the image above.

In case 1, part B will have vehicle details of lorry between West Bengal to Sikkim whereas, in case 2, part B will have vehicle details of 3 lorries to destination A, 2 lorries to destination B and 2 lorries to destination C.

Use ClearTax e-Way Bill Software to not just generate e-way bills quickly and accurately but also to take several actions on e-way bill such as 

• Tracking the validity of e-way bills
• Rejecting e-way bills generated by others on your GSTIN
• Cancelling and managing all e-way bills 

Our software also provides branch level- access control for enterprises to manage e-way bills generated across India with a user-friendly dashboard.