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An E-Way Bill (EWB) is short for Electronic Way Bill. A person registered under GST is required to generate one if they wish to transport goods in a vehicle where the value exceeds Rs. 50,000 in a single invoice/bill or a delivery challan. The objective of introducing EWBs is to allow a common permit for the movement of goods throughout the country.
The E-Way Bill login portal is a common portal by the government for taxpayers and transporters to generate and cancel e-way bills.
29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.
4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.
1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.
18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.
ewaybillgst.gov.in is the official government portal or website to generate, manage, and cancel EWBs. This is a common web portal to be used across India by all taxpayers and transporters who want to generate EWBs.
The Main/Homepage on https://ewaybillgst.gov.in/ looks as displayed below:
The following Tabs can be found on the main page without the user logging in:
Let’s check what’s covered under each of them.
The user may select either Rules, Forms, Notifications and Circulars from the drop-down list. The format of various forms governing Eway bill rules such as EWB-01, EWB-02, EWB-03, EWB-04, EWB-05, EWB-06, ENR-01 and INV-01 may be referred to by selecting ‘Forms’ button. Latest notifications & Circulars on EWB are also available for reference on this page. The rules, notifications and circulars can be accessed state wise.
The drop-down list in this tab consists of the user manual, CBT, FAQs, Advertisement and Tools.
The most important button you can find under this Tab is ‘Tools-> Bulk generation Tools’ under which user can find & download the Excel templates, Excel to JSON conversion tool and JSON sample files that can be filled up and uploaded on the portal for Bulk generation of e-way bills or for the bulk updation of transporter details.
User manuals include how to use the web system, SMS system, Bulk generation system and API system. Users can also find step-by-step guides on how to use the EWB portal in the form of written manuals and CBT( Videos). The NIC also has also clarified various issues through the frequently asked questions (FAQs) section on EWBs that are faced by users while using the EWB portal.
Users can track/search for the following :
You can find the help desk phone number and a link to Grievance Redressal Portal for GST. Also, the contact details of region-wise helpdesk to resolve your e-Way Bill portal queries.
A new user may register on the eway bill portal by clicking on the ‘Registration’ tab on the home page. A drop-down appears with options for e-way bill registration that are available for normal GST registered users, as well as enrollment options for transporters and citizens.
A supplier/ recipient/ transporter registered under GST can register on the E-way bill portal by clicking on the link available under ‘Registration’ on home page tab. You can refer this guide for a smooth e-way bill registration.
Prerequisites for registering on e-way bill portal are :
GST registered users can update themselves as Transporters after logging in by clicking ‘Update’-> ‘As Transporter’ that appears on the left hand side panel on the home page. The GSTIN becomes the Transporter ID/TransGSTIN. Whereas the GST unregistered Transporters also must enrol themselves on the e-way bill portal by clicking on ‘Enrolment for Transporters’. This way he shall be allotted the Transporter ID. Any customer who is not registered under GST but has to generate EWay bill as per EWay bill rules, must enrol himself as Citizen and get Unique login ID to generate EWay bill. However, ‘Enrolment for citizens’ window has been enabled for generating new EWB, update vehicle for generated EWB, print EWB, cancel EWB.
The statistics tab contains e-way bill related statistics since the launch of the e-way bill system in India.
The following login window appears once the user accesses the portal:
To Login, a user needs:
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On logging in to the e-way bill portal, the user can find their GSTIN, Legal Name and Type of user whether as a taxpayer/transporter as the case may be, appeared on the Dashboard.
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E-way Bills are to be generated when there is a movement of goods in a vehicle where the value exceeds Rs. 50,000 (either in each Invoice or in aggregate of all invoices in that vehicle). For certain specified goods, an e-way Bill needs to be mandatorily generated even if the value of the consignment of goods is less than Rs. 50,000:
In the following cases, it is not necessary to generate an e-way bill:
Note: Part B of an e-way bill is not required to be filled in where the distance between the consigner or consignee and the transporter is less than 50 kms and transport is being done within the same state.
The validity of an e-way bill can be extended if the consignment does not arrive at its destination on schedule either due to natural causes or any other genuine reasons. The taxpayer is required to apply for the extension on the e-way bill portal with the specifics of the delay, in order to be granted the extension. The person generating the e-way bill has to apply for validity extension either four hours before expiry or within four hours after its expiry.
The validity of an e-way bill is calculated from the date and time of generation of the e-way bill-
|Type of conveyance||Distance||
Validity of EWB
Other than Over dimensional cargo
|Less Than 200 Kms||1 Day|
|For every additional 200 Kms or part thereof||
additional 1 Day
For Over dimensional cargo
|Less Than 20 Kms||1 Day|
|For every additional 20 Kms or part thereof||
additional 1 Day
A user will need to log in to the e-way bill portal to generate e-way bills. For a detailed step-by-step guide on e-way bill generation, check out our article – Guide to generate e-Way Bill online.
There are the prerequisites to bear in mind for generating an e-way bill:
Only Section B of the e-way bill can be edited/updated post-generation. If data has been entered incorrectly in Section A, the taxpayer will need to cancel the e-way bill and generate a new one.
If the goods for which an e-way bill was generated were never transported or are not transported according to the details furnished in the e-way bill, then the generator of such e-way bills can cancel the e-way bill. You can find the procedure to cancel e-way bills in our article here.
The time limit to cancel an e-way bill is 24 hours post-generation of the e-way bill. Once an e-way bill has been cancelled, it becomes illegal to use such an e-way bill. Also, if an e-way bill has been verified by any empowered officer it cannot be cancelled.
An e-way bill consists of two parts, i.e. Part-A and Part-B. Part ‘A’ will get auto-generated at the time of generating an e-invoice, if the taxpayer opts to do so. The details to be mentioned in Part-A of the e-way bill are part of ‘Mandatory Fields’ in the e-invoice schema. When a taxpayer submits a request for an Invoice Reference Number (IRN), the Invoice Registration Portal (IRP) will pick up the details required for Part-A of the e-way bill and auto-populate the same in the e-way bill system.
The distance to be mentioned in Part-B of the e-way bill is also a ‘Mandatory Field’ in the e-invoice schema. The e-way bill system will auto-calculate the estimated motorable distance between the supplier and recipient as per the PIN codes entered in the e-invoice schema. The taxpayer can also enter the actual distance as per the movement of goods. However, it will be limited to 10% more than the auto-calculated distance displayed. If the PIN code of both source and destination is the same, the user can only enter a distance up to a maximum of 100 kilometres.
All the remaining fields of Part-B of the e-way bill are ‘Optional Fields’ in the e-invoice schema. It is at the discretion of the taxpayer, whether he wants to submit the same or not.
As per Rule 138E (a) and (b) of the CGST Rules, 2017, if a taxpayer fails to file GSTR-3B or CMP-08 for two or more consecutive tax periods on the GST portal, the same will be communicated to the e-way bill system and block the GSTIN. The GSTIN of such blocked taxpayers cannot be used for generating e-way bills either as consignor or consignee. It means the taxpayer will not be able to even receive goods if his GSTIN gets blocked.
Once the defaulting taxpayer files his GSTR-3B for the defaulting period, his GSTIN will get unblocked automatically within a day. A taxpayer can also submit an online application in Form EWB-05 to unblock his e-way bill generation facility. If he provides sufficient cause for non-filing of GSTR-3B, then such a request cannot be rejected without giving an adequate opportunity of being heard. To know more about the steps to unblock using EWB-05, read our article on Application in Form GST EWB-05 For Unblocking of e-Way Bill Generation.
For the detailed e-way bill format, you can refer to our article here.