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E Way Bill Login Portal: Services, Registration and Login Guide

By AJ

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Updated on: Sep 6th, 2024

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4 min read

An E-Way Bill (EWB) is short for Electronic Way Bill. A person registered under GST is required to generate one if they wish to transport goods in a vehicle where the value exceeds Rs. 50,000 in a single invoice/bill or a delivery challan.  The objective of introducing EWBs is to allow a common permit for the movement of goods throughout the country.

The E-Way Bill login portal is a common portal by the government for taxpayers and transporters to generate and cancel e-way bills.

 

Latest Update

29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.

4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill. 
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road. 

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN. 
 

What is the EWay Bill login portal?

ewaybillgst.gov.in is the official government portal or website to generate, manage, and cancel EWBs. This is a common web portal to be used across India by all taxpayers and transporters who want to generate EWBs. 

Previously, the portal functioned on ewaybill.nic.in. The GST Council then instructed to re-direct the same on a new platform ewaybillgst.gov.in. This portal is maintained by the NIC.

The Main/Homepage on https://ewaybillgst.gov.in/ looks as displayed below:

e way bill portal

What are the EWay Bill Login Portal Home Page Tabs?

The following Tabs can be found on the main page without the user logging in:

  1. Laws
  2. Help
  3. Search
  4. Contact us
  5. Registration
  6. Statistics
  7. Login

Let’s check what’s covered under each of them.

1. Laws

The user may select either Rules, Forms, Notifications and Circulars from the drop-down list. The format of various forms governing Eway bill rules such as EWB-01, EWB-02, EWB-03, EWB-04, EWB-05, EWB-06, ENR-01 and INV-01 may be referred to by selecting ‘Forms’ button. Latest notifications & Circulars on EWB are also available for reference on this page. The rules, notifications and circulars can be accessed state wise.

2. Help

The drop-down list in this tab consists of the user manual, CBT, FAQs, Advertisement and Tools.

The most important button you can find under this Tab is ‘Tools-> Bulk generation Tools’ under which user can find & download the Excel templates, Excel to JSON conversion tool and JSON sample files that can be filled up and uploaded on the portal for Bulk generation of e-way bills or for the bulk updation of transporter details.

User manuals include how to use the web system, SMS system, Bulk generation system and API system. Users can also find step-by-step guides on how to use the EWB portal in the form of written manuals and CBT( Videos). The NIC also has also clarified various issues through the frequently asked questions (FAQs) section on EWBs that are faced by users while using the EWB portal.

3. Search

Users can track/search for the following :

  • Taxpayers registered under GST using a GSTIN
  • Transporters using GSTIN or their transporter ID
  • Product through HSN Code or Name
  • Pincode to get the state name of specific pincode
  • Pin to pin distance to get the approximate distance between two pincodes 
  • State/UT-wise notifications issued for implementing E way bills within respective States/UT 
  • E-way bills by entering the E way bill number, date of generation, mentioning whether generated by supplier/ transporter/recipient and the Document number 
  • Update Block Statusto know the block/unblock status of GSTIN

4. Contact us

You can find the help desk phone number and a link to Grievance Redressal Portal for GST. Also, the contact details of region-wise helpdesk to resolve your e-Way Bill portal queries.

5. Registration

A new user may register on the eway bill portal by clicking on the ‘Registration’ tab on the home page. A drop-down appears with options for e-way bill registration that are available for normal GST registered users, as well as enrollment options for transporters and citizens.

e way bill portal registration

A supplier/ recipient/ transporter registered under GST can register on the E-way bill portal by clicking on the link available under ‘Registration’ on home page tab. You can refer this guide for a smooth e-way bill registration.

Prerequisites for registering on e-way bill portal are :

  • GSTIN of the registered taxpayer/ transporter, if registered and
  • Registered Mobile number with the GST system

GST registered users can update themselves as Transporters after logging in by clicking ‘Update’-> ‘As Transporter’ that appears on the left hand side panel on the home page. The GSTIN becomes the Transporter ID/TransGSTIN. Whereas the GST unregistered Transporters also must enrol themselves on the e-way bill portal by clicking on ‘Enrolment for Transporters’.

This way he shall be allotted the Transporter ID. Any customer who is not registered under GST but has to generate EWay bill as per EWay bill rules, must enrol himself as Citizen and get Unique login ID to generate EWay bill. However, ‘Enrolment for citizens’ window has been enabled for generating new EWB, update vehicle for generated EWB, print EWB, cancel EWB.

6. Statistics

The statistics tab contains e-way bill related statistics since the launch of the e-way bill system in India.

7. EWay Bill Login

The following login window appears once the user accesses the portal:

e way bill login

To Login, a user needs:

  • A user ID must contain the following: -8 characters but not exceeding 15 characters -alphabets (A-Z/az), numerals (0-9) and special characters (@, #, $, %, &, *, ^)
  • A password should be of at least 8 characters A user may click on ‘Forgot Password’/ ‘Forgot User ID’/’Forgot TransID’ just in case he forgets Login credentials

Try the Clear e-Way Bill solution for 10x faster e-way bill generation.

Services available after logging into E Way bill portal

On logging in to the e-way bill portal, the user can find their GSTIN, Legal Name and Type of user whether as a taxpayer/transporter as the case may be, appeared on the Dashboard.

  • Notifications panel appears on the right-hand side of the Eway bill portal giving latest updates on GST portal, notifications on EWay bills.
  • Useful Stats: User can find different tiles giving the number of Eway bills generated, rejected and canceled.
  • Services: A registered user can find the following services available on the left-hand side of his dashboard as follows:
  • e-Waybill- The drop down box covers the following options
    • Generate New: Click on this to generate a new e-way bill by filing up details on the screen that appears.
    • Generate Bulk: Generate multiple e-way bills in a single click by uploading the filled up JSON file.
    • Update Part-B/Vehicle: User can change the details of conveyance or may change the mode of transportation of goods by clicking on this button.
    • Update Vehicle-Bulk: User has to download the standard template and update the Eway bill number and the altered details of transportation. Upload this file by clicking this button.
    • Extend Validity: User can use the EWay bill number and extend the validity period of the Eway bill but by at least four hours before the expiry of the Eway bills.
    • Update EWB Transporter:  Transporter can assign another transporter by updating the transporter ID. Seller/ recipients cannot re-assign once transporter uses this facility.
    • Cancel: e-way bills generated can be cancelled within 24 hours by the generator on clicking this button and entering the EWay bill number.
    • Print EWB: Enter the Unique ID (In case of filing Part-A) / EWay bill number to print. Note that bulk printing is not enabled so far.
  • Consolidated EWB: The drop-down box covers the following options:
    • Generate New: Click on this to generate a new Consolidated e-way bill by entering all the EWay bill numbers against which you generate a consolidated Eway bill.
    • Generate Bulk: Generate multiple Consolidated e-way bills in a single shot by uploading the filled up JSON file.
    • Re-generate: Update/change the transport details using this option.
    • Print Consolidated EWB: Enter the Consolidated Eway bill number and print the same.
  • Reject: A user may reject the EWay bills generated against him by any person within 72 hours of its generation or within the actual delivery of goods whichever earlier.
  • Reports: User can find several types of reports like Outward supplies, inward supplies, separate reports of Eway bills/consolidated generated or canceled or rejected by a user/ by others on user’s GSTIN are available Date-wise, report on assigned transporters giving the transporter details and Summary reports available date-wise.
  • My Masters: Users can create a master list of Suppliers, registered customers or clients, Products offered, transporters either one-by-one or in bulk using excel template.
  • User management: Large Business Houses can utilize this facility giving access to their multiple Branches/Warehouse established within the State/UT where business is established to manage Away bills independently. The main user can create or freeze sub-users or change their access controls or also reset the password.
  • Registration: User has to select this to register for the SMS facility or the Android application to generate Eway bills on mobile devices. A user intending to be a GST Suvidha Provider (GSP) to provide EWay bill services may register on this window.
  • Update: GST registered users can declare themselves as a transporter in this window and obtain unique transporter ID. Also, users can update profile details by selecting ’My GSTIN from CP’
  • Grievance: Users can access their detention reports if any under this window, by entering the EWay bill number.

The Clear e-Way Bill solution has 100+ inbuilt validations for error-free e-way bill. Request a demo today.

Related Articles

How to register on Eway bill portal

EWay bill rules explained

Compliance by transporters

How to generate EWay bill online

How to generate consolidated Eway bill

How to bulk generate EWay bills

How to create master file on Eway bill portal

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Frequently Asked Questions

When is an e-way bill required?

E-way Bills are to be generated when there is a movement of goods in a vehicle where the value exceeds Rs. 50,000 (either in each Invoice or in aggregate of all invoices in that vehicle). For certain specified goods, an e-way Bill needs to be mandatorily generated even if the value of the consignment of goods is less than Rs. 50,000:

  • Inter-state movement of goods by the principal to the job-worker.
  • Inter-State Transport of handicraft goods by a dealer exempted from GST registration.
In which cases are e-way bills not required?

In the following cases, it is not necessary to generate an e-way bill:

  1. If the mode of transport is not a motor vehicle
  2. If the goods are transported from a customs port, airport, air cargo complex or land customs station to an Inland Container Depot (ICD) or Container Freight Station (CFS) for clearance by Customs.
  3. If the goods are transported under customs supervision or under customs seal
  4. If the goods are transported under a customs bond from ICD to a customs port or from one customs station to another.
  5. If it is transit cargo transported to or from Nepal or Bhutan.
  6. If the movement of goods caused by a defence formation under the Ministry of Defence as a consignor or consignee.
  7. In cases where empty cargo containers are being transported.
  8. If the consignor is transporting goods to or from a place of business and a weighbridge for weighment at a distance of 20 kms, accompanied by a delivery challan.
  9. If the goods are being transported by rail where the consignor of goods is the central government, state governments, or a local authority.
  10. In cases where the specified goods are exempt from e-way bill requirements in the respective state/Union Territory’s GST rules.
  11. In the transport of certain specified goods – Which includes the list of exempt supply of goods, Annexure to Rule 138(14), goods treated as no supply as per Schedule III, Certain schedules to Central tax Rate notifications.  (PDF of List of Goods).

Note: Part B of an e-way bill is not required to be filled in where the distance between the consigner or consignee and the transporter is less than 50 kms and transport is being done within the same state.

Can the validity of an e-way Bill be extended?

The validity of an e-way bill can be extended if the consignment does not arrive at its destination on schedule either due to natural causes or any other genuine reasons. The taxpayer is required to apply for the extension on the e-way bill portal with the specifics of the delay, in order to be granted the extension. The person generating the e-way bill has to apply for validity extension either four hours before expiry or within four hours after its expiry.

How is the validity of an E-Way Bill calculated?

The validity of an e-way bill is calculated from the date and time of generation of the e-way bill-

Type of conveyanceDistance
Validity of EWB
Other than Over dimensional cargo
Less Than 200 Kms1 Day
For every additional 200 Kms or part thereof
additional 1 Day
For Over dimensional cargo
Less Than 20 Kms1 Day
For every additional 20 Kms or part thereof
additional 1 Day
How to generate an e-way bill on the e-way bill portal?

A user will need to log in to the e-way bill portal to generate e-way bills. For a detailed step-by-step guide on e-way bill generation, check out our article – Guide to generate e-Way Bill online.

What are the prerequisites for e-way bill generation?

There are the prerequisites to bear in mind for generating an e-way bill:

  • Registration on the e-way bill portal.
  • The invoice/bill/challan related to the consignment of goods is required at hand.
  • If the transport is by road – The Transporter ID or the vehicle number is required.
  • If the transport is by rail, air, or ship – the Transporter ID, Transport Document Number, and date on the document is required.
Can an e-way bill be amended post generation?

Only Section B of the e-way bill can be edited/updated post-generation. If data has been entered incorrectly in Section A, the taxpayer will need to cancel the e-way bill and generate a new one.

Can an e-way bill be deleted or cancelled?

If the goods for which an e-way bill was generated were never transported or are not transported according to the details furnished in the e-way bill, then the generator of such e-way bills can cancel the e-way bill. You can find the procedure to cancel e-way bills in our article here.

The time limit to cancel an e-way bill is 24 hours post-generation of the e-way bill. Once an e-way bill has been cancelled, it becomes illegal to use such an e-way bill. Also, if an e-way bill has been verified by any empowered officer it cannot be cancelled.

In case e-invoicing applies to me, will my e-way bills get auto-generated?

An e-way bill consists of two parts, i.e. Part-A and Part-B. Part ‘A’ will get auto-generated at the time of generating an e-invoice, if the taxpayer opts to do so. The details to be mentioned in Part-A of the e-way bill are part of ‘Mandatory Fields’ in the e-invoice schema. When a taxpayer submits a request for an Invoice Reference Number (IRN), the Invoice Registration Portal (IRP) will pick up the details required for Part-A of the e-way bill and auto-populate the same in the e-way bill system.

The distance to be mentioned in Part-B of the e-way bill is also a ‘Mandatory Field’ in the e-invoice schema. The e-way bill system will auto-calculate the estimated motorable distance between the supplier and recipient as per the PIN codes entered in the e-invoice schema. The taxpayer can also enter the actual distance as per the movement of goods. However, it will be limited to 10% more than the auto-calculated distance displayed. If the PIN code of both source and destination is the same, the user can only enter a distance up to a maximum of 100 kilometres.

All the remaining fields of Part-B of the e-way bill are ‘Optional Fields’ in the e-invoice schema. It is at the discretion of the taxpayer, whether he wants to submit the same or not.

What is meant by the blocking of e-way bill generation facility? How can this be unblocked?

As per Rule 138E (a) and (b) of the CGST Rules, 2017, if a taxpayer fails to file GSTR-3B or CMP-08 for two or more consecutive tax periods on the GST portal, the same will be communicated to the e-way bill system and block the GSTIN. The GSTIN of such blocked taxpayers cannot be used for generating e-way bills either as consignor or consignee. It means the taxpayer will not be able to even receive goods if his GSTIN gets blocked.

Once the defaulting taxpayer files his GSTR-3B for the defaulting period, his GSTIN will get unblocked automatically within a day. A taxpayer can also submit an online application in Form EWB-05 to unblock his e-way bill generation facility. If he provides sufficient cause for non-filing of GSTR-3B, then such a request cannot be rejected without giving an adequate opportunity of being heard. To know more about the steps to unblock using EWB-05, read our article on Application in Form GST EWB-05 For Unblocking of e-Way Bill Generation.

What is the format of an e-way bill?

For the detailed e-way bill format, you can refer to our article here.

About the Author
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AJ

Functional Specialist
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DVSR Anjaneyulu, known by the name AJ, I've got a vast experience in accounting, finance, taxes and audit. I'm always keen to simplify laws for the readers and learn about the Indian finance ecosystem. I also love listening to music, travelling, and, most importantly, conversing with people to better understand the world.. Read more

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Quick Summary

E-Way Bill (EWB) is an electronic permit required to transport goods by those registered under GST if the value exceeds Rs. 50,000. The central portal allows generating and canceling these bills. Various functionalities like laws, help, search, registration, and statistics are available. Users can track/search for taxpayers, transporters, products, and more. The portal also offers services like e-way bill generation, vehicle updates, cancellations, and reporting.

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