GST Offline Tools: How to Download and File GST Returns Using Offline Tools?

Filing GST returns has been simplified thanks to GST offline tools. By using offline tools for GST return filings, taxpayers can streamline and quicken the cumbersome process. This guide will help you understand the different types of GST return offline tools, how to use GST offline tools, and all about GST offline tool downloads.

What are GST Offline Tools?

GST offline tools are desktop applications designed for businesses and tax professionals to prepare their GST returns without an internet connection. The GST offline utility allows you to input details, perform calculations, and generate a JSON file, which can then be uploaded to the official GST portal for filing returns. 

Uses of GST Offline Tools

The GST offline tool primarily facilitates the preparation and filing of various GST returns, such as GSTR 3B, GSTR 4, GSTR 6, and so on. Whether you're using the TRAN 1 offline tool, TRAN 2 offline tool, or offline tools for ITC 01, ITC 03, and ITC 04, these utilities simplify the cumbersome task of manual data entry and calculations.

How to Download GST Offline Tools?

The GST offline tool downloads can be accessed directly from the official GST portal. Always ensure that you are downloading the GST offline tool's latest version for compatibility and feature enhancements. 

You can download the GST offline tools by visiting the GST portal and navigating to ‘Downloads’ > ‘Offline Tools’ on the menu bar. Then, click on the offline tool that you wish to download.  

Download here.

Prerequisites to Use the GST Offline Tools

Before you can take full advantage of this utility, there are some GST offline tool system requirements that your device must meet:

GST Offline Tool System Requirements:

• Operating System: Windows 7 or above (Note: The tools are not compatible with Linux and Mac).
• Browser:
  • Internet Explorer 10+
  • Google Chrome 49+
  • Firefox 45+
• Microsoft Excel: Version 2010 and above.

The tool’s downloaded zip file will contain:

• The GST Offline tool application
• Section-wise CSV files
• The Excel workbook template
• User manual
• Readme file

Users must ensure that the file is not corrupted before they extract and run the downloaded file. Here’s how a user can check this:

Users can then double-click on the GST Offline Tool to install the offline tool.

List of GST Offline Tools

GSTR-1 offline tool 

The GSTR-1 is the monthly/quarterly return that summarises all sales (outward supplies) of a taxpayer. Download here

GSTR 3B offline tool

Designed for regular businesses, this utility facilitates the preparation of monthly/quarterly summary returns, including the reporting of sales and input tax credits. Minimise the chances of errors by preparing your data offline before uploading. Download here

Guide to use the offline tool: How to file Form GSTR-3B offline 

GSTR 4 Offline Tool

Specifically curated for composition dealers, this tool simplifies the quarterly return filing process by pre-validating the data, saving you time and reducing mistakes. Download here 

Guide to use the offline tool: How to file GSTR-4 offline

GSTR 6 Offline Tool

Input Service Distributors (ISD) can benefit from this utility designed to assist with the monthly return preparation for the distribution of credit among its units. Download here

Guide to use the offline tool: How to file GSTR-6 offline

GSTR 7 Offline Utility

A go-to tool for tax deductors at source, this utility aids in compiling and validating data for TDS returns, ensuring hassle-free compliance. Download here

Guide to use the offline tool: How to file GSTR-7 offline

GSTR 8 Offline Tool

If you're an e-commerce operator collecting tax at source, this tool is for you. It simplifies the monthly return process by automating various calculations. Download here

Guide to use the offline tool: How to file GSTR-8 offline

GSTR 9 Offline Tool

Tailored for annual return preparation, this tool consolidates your monthly and quarterly returns into one annual report, offering a detailed analysis for the fiscal year. Download here

Guide  to use the offline tool: How to file GSTR-9 offline

GSTR 9A Offline Tool

Aimed to assist composition dealers in filing their annual returns, this utility has features to validate and collate financial data for the year. Download here

Guide  to use the offline tool: Using How to file GSTR-9A offline

GSTR 9C Offline Tool

Perfect for preparation of the annual reconciliation statement. Mandatory for businesses with an annual turnover above Rs.5 crore, this tool helps to reconcile the data between the audited annual financial statements and the annual return. Download here

Guide  to use the offline tool: How to file GSTR-9C offline

GSTR 10 Offline Tool

For businesses that have been cancelled or have opted out of GST registration, this tool assists in filing the final return, ensuring that all loose ends are tied up. Download here

Guide  to use the offline tool: How to file GSTR-10 offline

GSTR 11 Offline Tool

Specifically designed for UIN (Unique Identification Number) holders like embassies and other specialised agencies, this tool simplifies the process of claiming a refund on taxes paid on inward supplies. Download here

Guide  to use the offline tool: How to file GSTR-11 offline

GST ARA 01 Application for Advance Ruling 

When in doubt about GST implications, this application allows you to seek advance rulings for more clarity, helping to make informed decisions. Download here

TRAN 1 Offline Tool

This tool is designed to facilitate the transition of input tax credit from old tax regimes to the GST framework. Download here

Guide to use the offline tool: How to use the TRAN-1 offline utility

TRAN 2 Offline Tool

This tool helps in the transition of input tax credit for taxpayers without invoices. Download here

Guide to use the offline tool: How to use the TRAN-2 offline tool 

GST ITC-01 Offline Utility Tool

This tool allows the declaration of input tax credit for specific circumstances. Download here

Guide to use the offline tool: How to use the GST ITC-01 offline utility

GST ITC-03: Description

This tool assists in declaring the reversal of input tax credit under specific situations. Download here

Guide to use the offline tool: How to use the GST ITC-03 tool

GST ITC-04 Offline Utility

Designed for job workers and principals in the goods segment, aiding in the declaration of goods sent and received from a job worker. Download here

Guide to use the offline tool: Guide to GST ITC-04 offline utility

By understanding which tool is best suited for your specific needs, you can simplify the complex task of GST return filing. For more information and updates, always keep an eye on the GST Council meetings and the GSTN updates.

FAQs on GST Offline Tools

How to use the GST offline tool for filing returns?

You will first need to download the utility to file a GST return using an offline tool. Once installed, open it and input all the necessary data. After validation, the tool will generate a JSON file to be uploaded to the official GST portal for final submission.

How to generate JSON file in the GST offline tool?

You must generate a JSON file after entering and validating your tax data. In the GST Offline Tool, look for an option that says 'Generate JSON' or something similar. Clicking this will create the JSON file necessary for uploading your tax returns.

What happens if I use an outdated version of a GST offline tool?

Using an outdated version may result in compatibility issues and might not include the latest features or updates, leading to errors in your filing. Hence, it's crucial always to use the latest GST Offline Tool.