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Eway bills Rules Compliance & its Impact on Transporters & Logistics operator

Updated on: Jul 21st, 2021


8 min read

In this article, we will discuss few Eway bill compliance highlights and also understand how a transporter should deal with practical issues around managing eway bills on case-to-case basis along with the overall impact on transport & logistics operators.

Latest Updates

29th August 2021
From 1st May 2021 to 18th August 2021, the taxpayers will not face blocking of e-way bills for non-filing of GSTR-1 or GSTR-3B (two months or more for monthly filer and one quarter or more for QRMP taxpayers) for March 2021 to May 2021.

4th August 2021
Blocking of e-way bills due to non-filing of GSTR-3B resumes from 15th August 2021.

1st June 2021
1. The e-way bill portal, in its release notes, has clarified that a suspended GSTIN cannot generate an e-way bill. However, a suspended GSTIN as a recipient or as a transporter can get a generated e-way bill.
2. the mode of transport ‘Ship’ has now been updated to ‘Ship/Road cum Ship’ so that the user can enter a vehicle number where goods are initially moved by road and a bill of lading number and date for movement by ship. This will help in availing the ODC benefits for movement using ships and facilitate the updating of vehicle details as and when moved on road.

18th May 2021
The CBIC in Notification 15/2021-Central Tax has notified that the blocking of GSTINs for e-Way Bill generation is now considered only for the defaulting supplier’s GSTIN and not for the defaulting recipient or the transporter’s GSTIN.

Transporter’s business in the earlier regime 

In Karnataka, under the concept of e-Delivery Note, the law mandated every dealer to inform the department about a goods movement transaction (bulk) prior to the commencement of the goods movement, as against the old practice of dealers moving the goods first and then informing the department later, on a periodic basis. Since printouts were, difficult to obtain by some dealers, the e-Delivery Note process was reformed to e-SUGAM. So, the onus of Waybills was upon the dealers and not the transporters.

Brief about E-Sugam Karnataka

Under e-SUGAM, the system on receipt of transaction details of goods being transported of a value exceeding Rs 25,000 from the dealer, validates and generates a unique number as an acknowledgment, called the E-SUGAM number. This number and the E-sugam form then becomes the passport for the transport vehicle at the check-post. Similarly, each state had its own format of declaration forms, permits, and waybills.

Compliance Requirements for E way bills involving transporters

  • An E way bill is a unique bill/document which is electronically generated for specific consignment/movement of goods(either inter-state or intra-state) of value more than Rs.50,000. EWB has to be generated by the seller/consignor. Where the seller does not generate, the transporter may do so after the authorization by the seller.
  • The person in charge of a conveyance shall carry the tax invoice or bill of supply or delivery challan, bill of entry as the case may be; and a copy of the e-way bill or the e-way bill number generated from the common portal.
  • Once E-way bill is generated, it cannot be edited for any mistake. However, it can be canceled within 24 hours of generation.
  • While generating e-way bill the registered person has a provision to enter the transporter id in the transportation details section (Part B). On entering 15 digits transporter id provided by the transporter, the e-way bill will be assigned to that transporter for updating the vehicle details. Subsequently, the transporter can reassign another transporter by using the option ‘Update EWB Transporter’ after which the registered person who initially generated the EWB loses power to change the Transporter.
  • E- Way Bill may be updated with vehicle number any number of times before expiry of validity
  • The latest vehicle number should be available on e-way bill and should match with the vehicle carrying it in case checked by the dept.  
  • It often happens that goods are transported with intermediary stops in between before reaching their destination.  Additionally, goods are also transported through several modes of transport such as air, rail, road etc. In both cases, the transporter needs to update the vehicle number of new vehicle and/or mode of transport in Part B of Form GST EWB 01. Also, the e-way bill in physical form is needed for delivery of goods.
  • If multiple invoices are issued by the supplier for movement of goods of more than one invoice of same consignor and consignee, multiple EWBs have to be generated. For each invoice separate EWB has to be generated, irrespective of same or different consignors or consignees are involved.
  • Multiple invoices cannot be clubbed to generate one EWB. However, after generating all these EWBs, one Consolidated EWB can be prepared for transportation purpose to reduce paperwork, if they are transported in one vehicle.
  • The validity period of the EWB is calculated based on the ‘approx. distance’ entered while generating the EWB and the Type of conveyance. For example if approx. distance is 525KMs then validity period is 6 days.

Refer below table for a quick guide to determine validity –

Type of conveyanceDistanceValidity of EWB
Other than Over dimensional cargoLess Than 100 Kms1 Day
For every additional 100 Kms or part thereofAdditional 1 Day
For Over dimensional cargoLess Than 20 Kms1 Day
For every additional 20 Kms or part thereofAdditional 1 Day

11. Where the goods are transported for a distance of less than fifty kilometers within the State from the place of business of consignor to the place of the transporter for further transportation, then the vehicle number is not mandatory. Similarly when the movement of goods from the place of business of transporter to the place of business of consignee is less than 50 KM within the State then vehicles details is not mandatory.

12. As per provision 138(7), E Way bill needs to be generated when there is a movement of goods in a vehicle/ conveyance of value more than Rs. 50,000( either each Invoice or in the aggregate of all Invoices in a vehicle/ Conveyance). However as per latest update as on 23rd March 2018, until a date is notified, a transporter need not generate an e way bill where the consignment individually is less than or equal to 50000 but in the aggregate exceeds 50000.

13. Empty carriers or vehicles do not require E way bills as there is no movement of goods and no value is associated. Also, it is not necessary to generate E way bills when empty cargo containers are being transported. One of the key achievements of the e-way bill will surely be the effective dissolution of state borders. The amount of time wasted at state borders to validate documents with regards to inter-state movements of goods was a hindrance to any business which dared to spread its wings, beyond its home state.

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Quick Summary

The article covers Eway bill compliance highlights, dealing with practical issues, transporter responsibilities, and compliance requirements. It discusses updates such as blocking e-way bills, clarification on suspended GSTIN, transport mode changes, and E-Sugam in Karnataka. It emphasizes generating, updating, and canceling e-way bills, transporter responsibilities, and EWB validity. The goal is to facilitate seamless movement of goods and streamline compliance in the transport sector.

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