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An affidavit is a document where a person or a company or a firm makes a sworn statement to state or affirm information of facts. It serves as proof of the things written in it. It is as a legal document admitting the matters stated in it to be truthful and correct.
It is produced at relevant offices or to people such as at Government offices for affirming a fact or verifying facts. For example – When a company shifts its office from one place to another, the company can give a change of address affidavit to the bank where the company has its account for updating it.
It is also filed in courts when filing petitions or when giving evidence in court. An affidavit is annexed with it which states that all the matters mentioned in it are true and correct. Such affidavits are prepared only to affirm documents produced in the court.
When an address is changed, it is not necessary to notify every person or official. An affidavit is made and submitted to such a person or official. An individual does this when his residential or permanent address changes from one place to another. When the office of a company is changed, an affidavit is made. A firm does this when their place of business shifts from one place to another.
An affidavit is written on a stamp paper. The amount of stamp paper differs from state to state. Each state Registrar Office prescribes the amount of it. Every information such as name, father’s name and address should be mentioned in it. If the affidavit is of a company or firm, then the details of the company/firm name along with its representatives or partners and company/firm address should be written. The body of the affidavit contains details of the changed address and the reason for such change.
A statement that the proof of changed address is annexed is also written in the body. In the end, there must be a statement verifying the contents of the affidavit to be correct and accurate. It is to be signed by the person making it. In the case of a partnership firm, the signatories are the partners of the firm. If it is by a company, the company seal is affixed.
The first step to create this affidavit is to get a stamp paper from the Office of Registrar situated in the jurisdiction of the changed address. Stamp paper can also be obtained online through E-stamping. After filling the contents, it is duly notarised by a Notary. Notary affixes his seal after verifying the details of the affidavit with the original documents. Then, the change of address affidavit is a legal document and ready to be submitted wherever the changed address is to be submitted as proof.
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