Guide to Use ClearTax EWayBill software

ClearTax EWayBill is the simple and intelligent solution for all Business houses having requirements of generating plenty of e-way bills every single day, thereby, helps in easing the burden of legal compliance.

1. Registration/Sign-Up

2. Add GSTIN/Business

Once logged in, Go to Settings > Click on “ADD NEW GSTIN” > Enter details > Click “SAVE”

3. Generate EWay Bills

Eway bill document has two parts to it. i.e Part-A and Part-B.

At times, a seller may not be able to give Part B details such as transport document number and the Vehicle registration number, as he may have handed over the goods to a transport agency.

Also sometimes transporter has to update vehicle number/ transporter details due to vehicle breakdown or change of vehicle or mode of transport or even change in a transporter.

Here is a Step-by-step guide to generate E-way bills on ClearTax EWayBill :

Step 1: Login to ClearTax EWayBill software

Step 2: Go to the Relevant Branch & Import Data

Go to the Relevant Branch under the respective GSTIN & Click ‘IMPORT’.

Click on “Select file from computer” to browse & select the relevant Excel File.

There are two ways to import data into ClearTax EWayBill :

1. Integrate your source/ERP systems* through Box Integration /Custom Mapper#  & Import data directly into ClearTax EWayBill

2. Use our standard ClearTax EWayBill Excel Template, Fill up the data of documents raised & Import it into ClearTax EWayBill

* TALLY, BUSY Connectors including enterprise ERPs like SAP, Oracle, Microsoft.

# Contact our KAM team for getting your ERP reports mapped in alignment with our predefined fields.

After processing, the list of Documents uploaded appears, as given below:

If all documents are successfully passed *, Click on “Continue to All E-Way Bills” to proceed to generate e-Way Bills.

*If Data Import fails or any of the documents is not imported, then Click on “Documents failed”Tab > Download Excel Error Report > Make Corrections to the Report > Import the Corrected Report Again.

You may check out the “IMPORT HISTORY” to find out the list of all Previous Uploads &
Click on “VIEW” to know the Status of the files imported.

User who does not have vehicle details/transport document number may still furnish/file Part-A of Eway bill, by giving the Transporter ID. For this, tick mark against the relevant documents ( Status =PENDING) and Click on ‘Generate E-way Bill’ button as given below.

Enter login credentials of E-way bill portal on the screen that appears:

Part-A of Eway bill gets generated & the Status changes to ‘PART_A’ from ‘PENDING’ as given below:

Note that a unique ID is allotted by the Government e-way bill system appears with date of generation and Due date for expiry of Eway bill.

Step 3: Bulk Update Transporter Details

If the imported excel file did not have the transport details or want to change earlier transporter details imported, then you may use this option to select multiple documents using Search & Filter tool and Update the transporter details.

The EWB STATUS against which this option may be exercised are:

1. PENDING
2. PART_A

To use this option, Select the relevant Documents & Click on “ Bulk Update Transport Details” button at the bottom of the ‘ALL E-WAY BILLS’ screen.

Enter Transport details and click on ‘SAVE’.

Note: The Appropriate Distance(kms) is automatically calculated based on pincode of delivery entered in Part-A. But you may also choose to edit this field.

Step 4: Generate Eway bills in bulk

Prerequisite: Enter transport details using either of following two methods:

1. Where no Part-A is furnished/ filed, then fill up documents along with transport details in Excel template & Import into Software
2. Where EWB STATUS is Part-A or PENDING without transport details filled, Use the Step-3-’Bulk Update transport details’ option to fill up transport details.

Select the  Documents you want to generate Eway bills & Click on ‘Generate E-Way Bill’.

Enter login credentials of E-way bill portal on the screen that appears:

Eway bill gets generated & the Status changes to ‘GENERATED’ from ‘PENDING’/’PART_A’ as the case may be.

Unique Eway bill number is generated by the Government E-way bill portal along with Date of generation and EWay Bill  Due date.

Note: Unique ID that was allotted at the time of furnishing/filing Part-A of Eway bill now changes to the unique Eway bill number.

Step 5: Print Eway bill

Select the Eway bills you want to print and Click on ‘Print E-Way Bills’. PDF appears and take the print of the same for further use.

4. Print EWay Bills

Select the Eway bills you want to print and Click on ‘Print E-Way Bills’.

Eway bills appear as PDF as given below:

Hover over the Preview page & you get a toolbar on top of that page as follows:

You may download or print as per your need.

5. How to use Filter & Search Tool

Use this tool available on the All E-Way Bills dashboard to sort the Eway bills/ Documents / Part-A based on one or more search criteria selected. Use one or more filter option for a better management of time and effort.

You may filter based on following:

• Supply Type : Inward, Outward
• Sub-Supply Type : Supply, Import, Export, Job-work, Job-work Returns, SKD/CKD,
• Recipient Unknown, For Own Use, Exhibition or fairs, Line sales, Sales returns, Others
• Document Type : Tax Invoice, Bill of Supply, Bill of Entry, Delivery challan, Credit Note, Others
• EWB Status : Part A, Generated, Cancelled, Failed, Pending

You may search for Documents using:

• Vehicle Number
• Seller Pincode
• Customer Pincode
• Document or Invoice Number
• Seller GSTIN
• Buyer GSTIN

Learn about Eway bill and it’s requirements

Eway bills are required to be carried by person-in-charge of the conveyance in which the consignment of goods is being transported only where the value of such consignment exceeds Rs. 50,000.

Following to be kept in mind while arriving at Value of consignment:

• It includes the IGST or CGST & SGST as the case may be
• It excludes the value of exempt supply of goods being carried in the conveyance, where the bill is issued for both taxable and exempt supply

Eway bills have to be generated by a Seller prior to movement of goods and has to be carried in either a physical copy or in electronic mode by the Person-in-charge of the consignment of goods for delivering it to the buyer’s place.

Other cases where Eway bills are required to be generated are, by:

• The Recipient/Buyer/Consignee as the case may be, has to generate Eway bill if they buy goods from an Unregistered Seller
• The Transporters, In case of transport by road in a vehicle with multiple orders, where the aggregate value of consignment in a conveyance exceeds the limit of Rs.50,000 although individual order/Invoice is less than Rs 50,000. In this case, first Eway bills (EWB-01) are to be generated against individual Invoices and a consolidated Eway bill (EWB-02) is finally generated for the consignment

For further reading on Eway bills, Please visit:

1. Eway bill rules & its Compliance
2. How should transporters comply Ewaybill rules
3. How to generate Eway bills online on EWB portal
4. How to generate Eway bills via SMS
5. How to bulk generate Eway bills
6. How to generate Consolidated Eway bills
7. How to reject/ cancel Eway bill on EWB portal