How to Manage Masters under eWay Bill System

The e-Way Bill portal facilitates a registered/ enroled user to maintain ‘Masters’- An account of all the Products, Clients, Suppliers and transporters frequently dealtwith by the taxpayer/user.

In this article, we cover the following on the ‘ My Masters’ feature available on the eWay Bill portal:

1. Why are Masters required for E- waybill?

While generating an e- way bill there are few items to be mentioned such as Customer’s details, Transporter Name, Products supplied along with HSN, Rate etc.

Entering these details every time you generate an e- waybill will be a very tedious and time-consuming job. To avoid repetitive efforts over entering the same details, the concept of masters have been introduced.

Any person registered on E- way bill portal can maintain master for the following heads:

1. Products
2. Clients/ Customers
3. Suppliers
4. Transporters

Every time the initial name of product or customer or supplier or transporter is entered, the rest of the details are auto-populated. This makes the process of generating e- way bill quick and easier avoiding chances of errors.

Let’s see the step-by-step process of creating masters:

2. (a) Products Masters

Step-1: Log in to your account and select the option of ‘My Masters’> ‘Products’ from the left panel

Step-2: Enter the following details

• Product Name
• Measurement Unit of product e.g. KGS, LTR
• Brief Description e.g. roasted coffee
• HSN, you may also search for HSN code from the search option
• Rate of tax for each type of tax i.e. CGST, SGST, IGST, Cess

Step-3: Click on ‘Submit’.

The system will validate the details, any error will be shown on screen. Correct the errors, if any and submit again

Below is a sample master-detail form filled for reference.

2.(b) Clients & Suppliers Masters

•  Select the option of ‘Clients’ / ‘Suppliers’ under the heading of ‘ My Masters’
• Select whether the Client/ supplier as the case may be is registered or unregistered.

For Registered client/supplier

• For registered taxpayers select ‘GST Registered’ and enter the GSTIN of the customer

• Click on ‘Submit’
• Customer name appears automatically.

• Select the place of business and distance in KMs from your own place of business
• Now Click on ‘Submit’
• This message will appear on successful addition of details

• You can view the list of all customers here

for Unregistered client/supplier

• For unregistered person select ‘Unregistered GST’ and
• Click on ‘Submit’
• Now, enter the details as shown in the image below

• Click on Submit
• This message will appear on successful addition of details

• The details of the customer will be added and list will be shown

2.(c) Transporters Masters

Step-1: Select the option of ‘Transporters’ under the heading of ‘My Masters’

Step-2: Enter Transporters Number and click on ‘Submit’

Step-3: Legal name will be auto-filled now

Step-4: Select the place of business and click on ‘Submit’

Step-5: The details of the transporter will be added and list will be shown

3. Steps to Bulk Create Masters

• Go to Homepage and click on ‘How to use’
• Select the option of ‘Tools’ > ‘Bulk Generation Tools’

• Click on ‘Master JSON Preparation’ to Download

• Fill the details in the downloaded file and validate it
• You will have click on ‘Prepare JSON’ on each excel

• Select the sheet for which you wish to upload data

• Now upload the JSON file created

• The list will be available to view on successful upload of JSON file

For further Reading and understanding on e-Way Bills,

• How to generate e-way bills online?
• Generate, Modify or Delete E-Way Bill using SMS
• What are Consolidated e-way bills and how to generate the same?
• Steps to bulk-generate e-Way Bills online