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The e-Way Bill portal facilitates a registered/ enroled user to maintain ‘Masters’- An account of all the Products, Clients, Suppliers and transporters frequently dealtwith by the taxpayer/user. In this article, we cover the following on the ‘ My Masters’ feature available on the eWay Bill portal:

Extension in the Validity of e-way bills

Update as on 9th June 2020 Any e-way bills generated on or before 24th March 2020 (whose validity has expired on or after 20th day of March 2020) is extended till 30th June 2020. Update as on 5th May 2020 Any e-way bill generated on or before 24th March 2020 remains valid until 31st May 2020, if its validity period expires anytime between 20th March 2020 and 15th April 2020. Update as on 3rd April 2020 The validity of the e-way bill extended till 30th April 2020, if the e-way bill expires between 20th March 2020 to 15th April 2020. Further, the CBIC’s notification of extended time limit up to 30th June 2020 for any compliance falling due between 20th March 2020 and 29th June 2020 does not apply to the generation of e-way bills after 15th April 2020.

1. Why are Masters required for E- waybill?

While generating an e- way bill there are few items to be mentioned such as Customer’s details, Transporter Name, Products supplied along with HSN, Rate etc. Entering these details every time you generate an e- waybill will be a very tedious and time-consuming job. To avoid repetitive efforts over entering the same details, the concept of masters have been introduced. Any person registered on E- way bill portal can maintain master for the following heads:
  1. Products
  2. Clients/ Customers
  3. Suppliers
  4. Transporters
Every time the initial name of product or customer or supplier or transporter is entered, the rest of the details are auto-populated. This makes the process of generating e- way bill quick and easier avoiding chances of errors. Let’s see the step-by-step process of creating masters:

2. (a) Products Masters

Step-1: Log in to your account and select the option of ‘My Masters’> ‘Products’ from the left panel How to manage masters under E- waybill systemStep-2: Enter the following details
  • Product Name
  • Measurement Unit of product e.g. KGS, LTR
  • Brief Description e.g. roasted coffee
  • HSN, you may also search for HSN code from the search option
  • Rate of tax for each type of tax i.e. CGST, SGST, IGST, Cess
Step-3: Click on ‘Submit’. The system will validate the details, any error will be shown on screen. Correct the errors, if any and submit again Below is a sample master-detail form filled for reference. How to manage masters under E- waybill system

2.(b) Clients & Suppliers Masters

  •  Select the option of ‘Clients’ / ‘Suppliers’ under the heading of ‘ My Masters’
  • Select whether the Client/ supplier as the case may be is registered or unregistered.

For Registered client/supplier

  • For registered taxpayers select ‘GST Registered’ and enter the GSTIN of the customer
How to manage masters under E- waybill system
  • Click on ‘Submit’
  • Customer name appears automatically.
How to manage masters under E- waybill system
  • Select the place of business and distance in KMs from your own place of business
  • Now Click on ‘Submit’
  • This message will appear on successful addition of details
  • You can view the list of all customers here

for Unregistered client/supplier

  • For unregistered person select ‘Unregistered GST’ and
  • Click on ‘Submit’
  • Now, enter the details as shown in the image below
  • Click on Submit
  • This message will appear on successful addition of details
  • The details of the customer will be added and list will be shown

2.(c) Transporters Masters

Step-1: Select the option of ‘Transporters’ under the heading of ‘My Masters’ Step-2: Enter Transporters Number and click on ‘Submit’ Step-3: Legal name will be auto-filled now 10Step-4: Select the place of business and click on ‘Submit’ Step-5: The details of the transporter will be added and list will be shown

3. Steps to Bulk Create Masters

  • Go to Homepage and click on ‘How to use’
  • Select the option of ‘Tools’ > ‘Bulk Generation Tools’
  • Click on ‘Master JSON Preparation’ to Download
  • Fill the details in the downloaded file and validate it
  • You will have click on ‘Prepare JSON’ on each excel
  • Select the sheet for which you wish to upload data
  • Now upload the JSON file created
  • The list will be available to view on successful upload of JSON file

For further Reading and understanding on e-Way Bills,

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